City of Gainesville-posted 10 months ago
$76,560 - $120,653/Yr
Full-time • Mid Level
Gainesville, FL

As a Community Builder—an employee with the City of Gainesville—you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life. Gainesville Regional Utilities, the most comprehensive utility service provider in Florida, is seeking a Payroll Manager to actively participate with the implementation of their new HRIS system and to ultimately manage the ongoing payroll process. You will play a critical role in the implementation, management and maintenance of the system, ensuring data accuracy, integrity, and security with a focus on employee and manager self-service. During implementation you will collaborate with partners to gather requirements, test solutions, develop reports and support end-users. After implementation, the Payroll Manager will process the bi-weekly payroll run, provide technical expertise, create process efficiencies and technical training needs including detailed analysis. Will also be responsible for the proper disbursement of withholdings and expenses, balancing accounts, preparing required reports and acting as a liaison with the Internal Revenue Service, Department of Labor and the Social Security Administration.

  • Plans, organizes, and directs the work of assigned staff.
  • Establishes goals and objectives for direct reports, analyzes and evaluates operations and workflow and implements improvements, as needed.
  • Manages production of all payrolls (active and retiree) for GRU, including detailed reconciliations of every payroll run.
  • Prepares detailed financial analysis to various departments for each active and retiree payroll process.
  • Researches and analyzes detailed and complex pay, deduction, and fringe benefit scenarios that may potentially impact an employee for timekeepers and other department stakeholders.
  • Reviews the computation of pay and conducts audits and analyses to ensure the accuracy of employee data, payroll processing, taxes and other withholdings and deductions, and the payment of off-cycle funds.
  • Investigates and resolves payroll problems which may involve complex analysis of each piece of the process including the HR interface to the financial system.
  • Prepares, reconciles and submits required tax returns including W-2 and 1099 forms and 941 and 945 returns.
  • Configures ERP setup for pay, leave and deduction codes; payroll calculations and payroll tax updates as necessary.
  • Researches and implements new payroll tax laws.
  • Advises department heads and other officers on payroll policies, and interprets and applies them to various GRU funds.
  • Reviews policies and procedures affecting division and work with appropriate staff to make revisions to improve service and efficiency.
  • Works with IT, CPO, GRU Reporting, etc. regarding the functionality of various programs and software used by Payroll.
  • Supervises the maintenance and updating of all computerized City employee and retiree payroll records and files.
  • Supervises the testing of programs and the gathering of information and documentation regarding software issues for multiple applications.
  • Develops, tests, documents, recommends, maintains and distributes training and instructions to subordinates and all affected departments regarding operational and procedural requirements related to payroll.
  • Negotiates contracts for the various hardware and software used by the department.
  • Manages online electronic payments via the GRU’s website.
  • Identifies training needs for employees in assigned workgroups and provides training from appropriate resource.
  • Provides continuous feedback to ensure employees are providing the best service possible.
  • Bachelor Degree from an accredited college or university with major course work in accounting, business, finance, or related field.
  • Five (5) years of experience in accounting, accounts payable, payroll and/or payroll taxes, including two (2) years of experience in a supervisory capacity.
  • Two (2) years’ experience in automated, relational database payroll and payables or receivable systems.
  • A Master’s degree from an accredited college or university with major course work in accounting, business, finance or related areas may substitute for one (1) year of non-supervisory work experience.
  • A Certified Public Accountant in the State of Florida may substitute for one (1) year of the non-supervisory work experience.
  • Experience with Workday or SAP (Success Factors) software is preferred, though not required.
  • Certified Public Accountant (CPA) in the State of Florida is desired.
  • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is preferred.
  • Health insurance
  • Life insurance
  • Paid leave
  • 11 paid holidays a year
  • Pension plan
  • Deferred compensation plan
  • On-site fitness centers
  • Tuition reimbursement
  • On-site medical staff
  • Wellness program
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