Payroll/Human Resources Coordinator

Freedom Area School District-posted about 1 year ago
Full-time
Freedom, PA
Educational Services
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The Payroll/Human Resources Coordinator is responsible for overseeing payroll processes, onboarding new employees, and managing non-instructional services within the Freedom Area School District. This role requires collaboration with the Business Manager and Superintendent to ensure efficient operations in finance, grants, and employee benefit programs.

  • Prepare, maintain and document all payroll for all employees including custodial time cards, employee time sheets, deductions changes, salary adjustments, and wage attachments.
  • Collect, file and manage all employee absences, clearances, benefits, and salaries.
  • Collect, file and manage all volunteer and parent clearances.
  • Meet with employees regarding payroll, benefits, and certification questions or concerns.
  • Keep current with the taxation of salaries, benefits, and other factors affecting employee pay.
  • Oversee employee fringe benefits including enrollment/deletion, billing, and communicating changes.
  • Responsible for enrolling employees in PSERS, updating records, completing monthly reporting and yearly summary approval.
  • Facilitates the onboarding of new employees by calculating salaries, completing payroll and fringe benefit paperwork, and ensuring compliance with Act 168 procurements.
  • Serves as the employee liaison for FMLA to submit approvals, make salary adjustments, and ensure compliance with state and federal laws.
  • Comply with all unemployment requests and reporting.
  • Provide ACA reporting information for taxes and compliance.
  • Maintain Act 48 hours for professional staff and submit to PDE.
  • Utilize the TIMS system to maintain accurate records for teacher and administrator certification.
  • Collaborate with the PIMS Administrator to complete annual reporting in PIMS related to certification and employee history.
  • File and monitor Worker's Compensation claims.
  • Manage CHJIS records, recording and audit.
  • Serves as the liaison with ESS Substitute System, maintaining employees' files and formatting weekly invoices.
  • Serves as the chairperson of the Safety Committee.
  • Process and deposit all district monies, including Student Activity Fund checks, cash, and Food Service.
  • Complete billing for facilities usage.
  • Assist with preparing documents and files for the annual audit.
  • Work with the Business Manager and Superintendent to identify and implement efficient platforms and/or practices within the district and business office.
  • High school diploma and two years of college and/or comparable experience required.
  • Prior related school district experience preferred.
  • Knowledge of employee fringe benefits and basic accounting practices.
  • The ability to work proficiently, accurately, professionally, and collaboratively.
  • Health insurance
  • Paid time off
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