Payroll & HR Specialist

National Safety Council • Itasca, IL

94d • $55,000

About The Position

The Payroll & HR Specialist is responsible for the accurate and timely processing of bi-weekly payroll using Paycom, serving as the subject matter expert for all payroll-related matters. This role ensures compliance, accuracy, and confidentiality in payroll operations, including processing earnings and deduction codes, maintaining payroll records, and responding to employee inquiries regarding pay, taxes, and timekeeping. In addition to payroll, this role provides general HR support, manages employee data in the HRIS system, manages all onboarding and offboarding tasks as outlined in our process, and contributes to internal HR communications. This position also supports HR reporting, invoice processing, and cross-functional HR projects as needed.

Requirements

• Associate degree and at least 2 years of relevant experience.
• In lieu of education, at least 4 years of relevant experience.
• General knowledge of Human Resources functional areas.
• Demonstrated knowledge of payroll, data integrity, reporting, and compliance.
• Excellent organizational skills and attention to detail.
• Must exhibit the highest level of integrity and confidentiality.
• Proven success in a fast-paced and changing environment.
• Excellent communication and project management skills.

Responsibilities

• Handles employee inquiries and questions.
• Manages the general HR Mailbox and offers daily support to employees.
• Maintains confidentiality in sensitive matters.
• Assists with HR communication.
• Processes all HR invoices and contracts through the AVID system.
• Develops and creates standard and specialized employee reports as requested.
• Prepares and processes bi-weekly payroll in Paycom.
• Ensures accuracy across reporting and register.
• Processes biweekly payroll reports and ad hoc reports as requested.
• Responds to employee inquiries related to pay, payroll deductions, timecard support, and tax-related questions.
• Maintains the system - set up/adjust earnings and deduction codes as needed.
• Manages data across the HR system and provides employee support as needed.
• Processes HR-related information for bi-weekly payroll, including new hires, terminations, job changes, and position management/setup.
• Maintains and updates organizational chart.
• Completes all pre-hire and onboarding tasks, such as background checks, paperwork/data entry, and all other administrative tasks related to onboarding for new hires.
• Facilitates New Hire Orientation.
• Manages all administrative tasks related to offboarding employees, including Exit Interviews.

Benefits

• At least 20 PTO days accrued 1st year and 11 paid holidays.
• Flexible work arrangements.
• Comprehensive medical, dental, vision, and life insurance plans.
• Flex spending accounts for medical and dependent care.
• 403(b) & Roth 403(b) with employer match up to 6%.
• Reimbursable training.
• Dress for your day.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administration of Human Resource Programs
• Education Level: Associate degree