Payroll Director

JEVS Human Services • Philadelphia, PA

34d • $95,000 - $120,000 • Hybrid

About The Position

At JEVS Human Services, we believe in empowering individuals to reach their full potential - creating opportunities for self-sufficiency, fulfillment, and growth. Each year, we make a meaningful impact in the lives of nearly 16,000 people, including individuals with physical, developmental, and emotional challenges, as well as those experiencing barriers such as unemployment and underemployment. Are you an experienced payroll leader looking to make a meaningful impact in a mission-driven environment? We're seeking a Payroll Director to lead payroll operations for a large, multi-state nonprofit. This is an opportunity to shape strategy, improve systems, and guide a talented team-all while ensuring payroll is accurate, timely, and compliant.

Requirements

• Bachelor's degree in Accounting or a related field.
• 15+ years of progressive payroll experience, including at least 5 years leading payroll for a large, complex organization (1,000+ employees).
• Hands-on experience managing multi-state payrolls in high-volume environments with both union and non-union workforces.
• Strong background with enterprise HRIS/payroll systems (ADP, Workday, Paychex, UKG, etc.).
• Deep knowledge of payroll laws, tax regulations, and wage and hour rules.
• Strong team leadership and coaching abilities.
• Exceptional accuracy, analytical skills, and problem-solving skills.
• Excellent communication and partnership skills across departments.
• High proficiency in payroll systems and Microsoft Excel.

Nice To Haves

• CPP certification strongly preferred (or willingness to obtain within one year).

Responsibilities

• Lead & Mentor
• Manage and develop a team of 6-8 payroll professionals, fostering accuracy, accountability, and great service.
• Partner with Finance, HR, and senior leadership to streamline operations and align payroll practices with organizational goals and collective bargaining agreements.
• Establish and track performance metrics and maintain strong internal controls.
• Oversee Payroll Operations
• Lead all end-to-end payroll processes, including weekly, biweekly, and multi-state payrolls.
• Ensure accurate payment for union and non-union employees, including overtime, shift differentials, and specialty pay.
• Oversee tax withholdings, deductions, garnishments, and benefit contributions.
• Reconcile payroll-related general ledger accounts and resolve discrepancies.
• Drive Year-End & Tax Compliance
• Manage all year-end payroll activities, including W-2 and other required filings.
• Monitor tax updates and ensure accurate reporting of fringe benefits, bonuses, and deferred compensation.
• Partner with Finance, HR, benefits providers, and retirement administrators to validate year-end data.
• Support post-year-end audits and respond to inquiries.
• Ensure Compliance & Reporting
• Maintain compliance with federal, state, and local payroll and labor regulations.
• Provide payroll data for grants, cost allocations, and audits.
• Prepare and submit accurate reports for internal and external stakeholders.
• Improve Systems & Processes
• Collaborate with IT and vendors to enhance systems and automate workflows.
• Implement process improvements to increase accuracy, efficiency, and employee experience.
• Support Employees
• Serve as the escalation point for complex payroll inquiries.
• Provide training and guidance on payroll policies, deductions, and tax elections.
• Resolve issues promptly and professionally.

Benefits

• 401(k), with company match
• Tuition assistance: Available to all employees with at least one year of service, for those enrolled in job-related, accredited, degree or certificate level courses
• Health, Dental, and Vision coverage
• Ample paid vacation and sick time
• 10-12 paid holidays per year
• Pre-tax commuter benefits
• Continuing education, professional development opportunities, retreats, and training
• Employee referral bonus
• Reimbursement of eligible mileage and travel expenses

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Number of Employees: 501-1,000 employees