Payroll and Data Entry Specialist

YMCA of the Black Hills • Rapid City, SD

2d • Onsite

About The Position

The Payroll & Data Specialist is responsible for supporting essential organizational operations through payroll administration and data management across HR and development systems. This role ensures the accuracy and integrity of payroll, employee records, and donor data while supporting reporting and administrative processes that sustain organizational effectiveness. The primary function/department for this role is HR/Development.

Requirements

• Bachelor's Degree in human resources, business administration, accounting or related field preferred; equivalent combination of education and experience will be considered.
• Minimum of 2 years of experience in payroll processing, HRIS administration, database/CRM management, or related operational roles required.
• Demonstrated experience with data entry, data management, and reporting with a high level of accuracy and attention to detail.
• Strong organizational skills with a commitment to accuracy, deadlines, and confidentiality.
• Ability to communicate effectively and professionally with individuals from diverse backgrounds.
• Strong written and verbal communication skills, particularly in producing accurate documentation and reports.
• Demonstrated ability to follow established processes while identifying opportunities for improved efficiency and data integrity.
• Demonstrated commitment to the YMCA mission and core values of honesty, respect, responsibility, and caring.
• Must successfully pass all required background checks and screenings.
• Completion of required YMCA abuse prevention training and adherence to mandated reporting responsibilities.

Nice To Haves

• Bachelor's Degree in human resources, business administration, accounting or related field

Responsibilities

• Prepare and process bi-weekly payroll, ensuring accuracy, timeliness, and compliance.
• Compile post-payroll reports, including payroll summaries and registers, and identify discrepancies for Director review.
• Respond to routine payroll and benefits-related inquiries; escalate discrepancies or complex issues to the HR Director.
• Reconcile and submit HR-related invoices accurately and promptly; track expenses in accordance with established procedures.
• Maintain and update employee records within the HRIS, ensuring data accuracy, completeness, and compliance with recordkeeping standards.
• Process employee status changes, deductions, and system updates related to payroll and benefits administration.
• Support onboarding processes by ensuring completion and accuracy of required employment documentation, including background checks, employment eligibility verification, and system setup.
• Process employment verification requests, garnishments, and related documentation in accordance with established procedures.
• Track and manage key donor metrics, including retention rates, giving trends, and campaign performance.
• Develop and maintain dashboards, reports, and data summaries that highlight program outcomes and community impact for leadership, funders, and the Board.
• Prepare routine and ad hoc payroll, HR, and development reports, ensuring accuracy and timeliness.
• Assist in generating donor lists, mailing data, and reports to support fundraising and organizational initiatives.
• Assist with audits, data tracking, and compliance documentation as requested.
• Accurately input, maintain, and audit donor information within CRM systems (Bloomerang, FreeWill), ensuring data integrity and consistency.
• Record and track donor gifts, pledges, and engagement activity in a timely manner, maintaining an accurate history of giving.
• Segment and maintain donor lists to support targeted communications, campaigns, and reporting needs.
• Ensure adherence to data entry standards, including data hygiene, deduplication, and audit-ready documentation practices.
• Stay current with CRM system capabilities and recommend process improvements to enhance data quality and efficiency.
• Process and record all donations accurately and in a timely manner in accordance with established procedures and audit requirements.
• Generate and distribute thank-you letters and gift receipts within 72 hours of donation entry, ensuring timely donor acknowledgment.
• Support donor stewardship efforts by maintaining accurate records and ensuring consistency in donor communication tracking.
• Consistently demonstrate the YMCA core values of honesty, respect, responsibility and caring.
• Report suspicious behavior, policy violations, and adhere to mandated abuse reporting and responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees