Payroll Coordinator

FIRSTCALL MECHANICAL GROUP LLC-posted 4 months ago

Full-time • Mid Level

West Lake Hills, TX

501-1,000 employees

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The Payroll Coordinator is primarily responsible for overseeing the accurate and timely execution of payroll functions. In addition to payroll, this role will support various HR Operations responsibilities such as auditing, maintaining federal, state, and company policy compliance, reporting, and managing employee data. The ideal candidate will be a collaborative team player who thrives in managing detailed tasks and excels at maintaining organization and precision.

Facilitate weekly and semi-monthly multi-state payroll processing, working cooperatively with managers, HR, and the finance department to ensure accuracy and of time reporting and related data integrity
Maintain accurate payroll information by collecting, calculating, and entering data
Ensure payroll complies with federal, state, and local payroll laws and regulations
Ensure accurate calculation, withholding, and submission of federal, state, and local payroll taxes in compliance with applicable laws and deadlines
Handle employee inquiries regarding payroll
Identify opportunities to streamline payroll processes and implement improvements for greater efficiency and accuracy
Work closely with HR to ensure timely updates on new hires, terminations, salary adjustments, and other employee changes
Manage HRIS data for accuracy and provide regular and ad hoc reporting
Assist with year-end reporting, including W-2s and ACA
Assist with employee data, payroll, benefit audits
Manage regulatory filings such as EEOC and worksite reporting
Stay updated on changes in payroll laws, tax regulations, and company policies
Proficiency with MS Office, HRIS, and benefit databases
Must be extremely detail oriented, have excellent follow-through, and take initiative
Reliable with adherence to confidentiality
Proven ability to meet deadlines and be comfortable with high pressure work
Continual learning and development in the body of knowledge through FirstCall Academy, to ensure we set the bar for skill level in the industry
Elite level of customer service, to ensure we continue to be the FirstCall for potential employees in the industry

Proven experience as a Payroll Coordinator or similarly aligned role.
Knowledge of HR and/or payroll software (e.g., Paycom, Paychex, QuickBooks) and Microsoft Office (especially Excel).
Understanding of payroll processes and best practices.
Knowledge of federal, state, and local payroll regulations.
Familiarity with federal, state, and local payroll tax regulations, including tax withholding, reporting, and compliance requirements.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to handle confidential information with discretion.
Effective communication skills to liaise with employees and management.
At least 2 years of experience in payroll administration or similar role facilitating payroll processes in a multi-state environment, with a general understanding of FLSA rules and regulations, preferably in the skilled trades industry or a mid to large hourly employee base in the service industry.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem solving and prioritizing multiple tasks.
While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Experience with Paycom is awesome, but not mandatory

Competitive Weekly Pay
Comprehensive Healthcare Coverage - Medical, Dental, Vision, Free Telehealth + More
Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
Generous Referral Bonus of $2,500 per referral
Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot and pants allowances

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