Payroll Coordinator

Lucchese Bootmaker•El Paso, TX

1d•Onsite

About The Position

The Payroll Coordinator supports payroll operations by ensuring the accurate and timely processing of weekly payroll for manufacturing employees, including direct and indirect labor, piecework compensation, and quarterly perfect attendance payments. This role works under the direction of the Senior HR Manager and collaborates closely with Human Resources, manufacturing leadership, and payroll support resources to ensure compliance with wage and hour laws and company policies. The Payroll Coordinator is responsible for consistently meeting all payroll deadlines, demonstrating a high level of accuracy and attention to detail in all payroll-related tasks, maintaining required task logs in compliance with company policy and audit standards, and timely escalating issues to the Senior HR Manager as appropriate. Scope of job: The Payroll Coordinator provides payroll and time-and-attendance expertise to the organization. This role stays current on employment wage and hour regulations and ensures that payroll systems and organizational processes support any regulatory or policy changes. In addition, the Payroll Coordinator provides administrative support to the Human Resources function as needed, including record-keeping, file maintenance, and HRIS data entry in ADP Workforce Now. The role involves handling sensitive and confidential information and requires a high level of confidentiality and professionalism. This is an individual contributor role. The Payroll Coordinator will also serve as a backup for the Human Resources Coordinator (Front Desk) during lunch coverage and as needed.

Requirements

2–3 years of payroll or timekeeping experience, preferably in a manufacturing or high-volume hourly environment
ADP Workforce Now experience is required, including payroll processing, time and attendance, and payroll adjustments
Demonstrated ability to support weekly payroll cycles and meet strict deadlines
Experience entering and validating piecework and incentive-based compensation
Strong working knowledge of payroll processes, wage and hour compliance, and internal controls
High attention to detail with the ability to identify, investigate, and resolve payroll discrepancies
Ability to maintain accurate payroll documentation and daily task logs in accordance with company policy.
Proficiency in Microsoft Excel and basic reporting tools.
Ability to develop and maintain positive working relationships with employees, customers, and cross-functional teams
Demonstrated continuous improvement mindset, with the ability to promote and lead change effectively
Strong interpersonal and excellent written and verbal communication skills, required to support compliance and collaboration
Ability to adhere strictly to policies, procedures, and rules to maintain the integrity of payroll systems, processes, and data
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Ability to handle confidential payroll and employee information with discretion and professionalism
Ability to escalate payroll issues appropriately to HR leadership
Strong verbal and written communication skills with the ability to present issues and findings to target audiences.
Must be able to work under time constraints to ensure deadlines are met.
Ability to develop and maintain positive employee, customer, and cross functional team relations.
Bring a continuous improvement mindset with an ability to effectively promote and lead change.
Bring strong interpersonal skills and excellent communication skills are required to ensure compliance.
Maintain adherence to policy and rules to maintain integrity of systems and procedures, and processes.
Demonstrate analytical, problem-solving, strong work ethic, and decision-making skills with the ability to drive results.
Must have flexible schedule to be on-site and work weekends/holidays as necessary to complete payroll in a timely manner.
In-depth knowledge of tax and wage and hour laws across multiple states, cities, and counties in United States.
Able to work effectively with minimal supervision.
Proficient in Microsoft Office Suite and other applications. Outlook, Microsoft Excel, Word, PowerPoint, MS Teams, Power BI.

Nice To Haves

ADP Workforce Now, Core HRIS, Payroll, and Time & Attendance experience preferred.
Bilingual in English and Spanish preferred.
Completion of Certified Professional Payroll (CPP) class work preferred.

Responsibilities

Support the accurate and timely processing of weekly payroll for manufacturing employees by using ADP Workforce Now.
Review and validate time and attendance data for hourly employees, including direct and indirect labor classifications.
Ensure payroll data aligns with approved schedules, pay rates, and company policies.
Process payroll corrections and adjustments only with proper authorization.
Process Vacation Pay out to Direct Labor in June and December before the employee shutdown.
Maintain the Vacation for both Direct and indirect labor.
Enter, calculate, and validate piecework earnings in accordance with approved piece-rate plans.
Verify production data, rates, and supervisory approvals prior to piecework payroll submission.
Identify, document, and escalate discrepancies or inconsistencies in piecework calculations.
Perfect Attendance Program - Process approved perfect attendance payments accurately and within required timelines.
Review payroll data for accuracy, completeness, and compliance before payroll submission.
Validate earnings, deductions, incentives, and attendance-based payments.
Maintain supporting documentation for payroll entries, adjustments, and approvals.
Assist with payroll audits, reconciliations, and internal reviews as requested.
Process manual checks for all immediate pay terminations as well as miscellaneous pay adjustments that are due to the employees.
Issues and updates manual checks in ADP to ensure year-in totals reflect on the W2 form.
Responsible for year-end w-2 process.
Ensures compliance with proper taxation of employer paid benefits, wage and hour laws and federal, state and local tax regulations.
Train manufactory leaders how to setup schedules in ADP time and attendance, manage/approve time, and correct errors for timely payroll submission for timely processing.
Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
Issues, or reissues, physical or replacement checks, or direct deposits due to payroll errors or final discharge.
Reviews and processes all Human Resources and payroll-related employee data, including but not limited to new hires, terminations, leaves of absence, wage changes, transfers, and other changes.
Performs related duties and special projects as assigned.
Run necessary imports and exports and verify data for accuracy and ensure other systems receive correct data in data feeds.
Work closely with employees to communicate and educate on work payroll, policies, procedures, and process improvement initiatives,
Partner with manufacturing supervisors, HR, and timekeeping administrators to resolve payroll-related issues.
Respond to employee inquiries regarding timekeeping, piecework pay, and attendance incentives in a professional and timely manner.
Escalate complex, recurring, or compliance-related payroll issues to the Senior HR Manager.
Maintain a daily task log documenting payroll activities, data validation, corrections, and follow-up actions.
Ensure payroll documentation is complete, accurate, and retained in accordance with record retention requirements.
Support audit readiness through organized and traceable documentation.
Adhere to wage and hour regulations applicable to manufacturing environments
Maintain strict confidentiality of employee payroll and personal information.
Follow all company payroll policies, procedures, and internal controls.
Maintain data integrity, and confidentiality of all employee information and records.