Payroll Coordinator

National Health Care Associates - Wethersfield, CT

Full-time - Entry Level

Onsite - Wethersfield, CT

11-50 employees

Nursing and Residential Care Facilities

About the position

The Payroll Coordinator at National Health Care Associates is responsible for processing payroll for skilled nursing facilities, ensuring compliance with policies and procedures. This role involves managing payroll data, assisting with Payroll Based Journal (PBJ) reporting, and serving as a subject matter expert for payroll systems. The position offers opportunities for professional growth in a supportive work environment dedicated to making a meaningful difference in the lives of residents and their families.

Responsibilities

• Obtain and process Personnel Action Forms (PAFs) for employee record changes.
• Provide auditing tools for data entry verification.
• Interpret and prepare Wage Attachment Orders for deductions.
• Communicate with HRM/HRA to ensure time and attendance accuracy and lock timecards post-extraction.
• Import payroll files into the payroll system and process transactions into a control batch.
• Balance control batches to ensure all transactions are processed and accepted, rectifying any errors.
• Submit payroll and review for inconsistencies before final submission.
• Process retirement savings contributions and loan files to the administrator.
• Prepare monthly union benefit fund contributions and dues reports for submission to the union and accounts payable.
• Act as a subject matter expert for end-users in ADP and train new HRAs/HRMs on payroll processes.
• Assist with reviewing PBJ data for all National homes.
• Liaise with ADP for special requests and provide ad-hoc reports.

Requirements

• High school diploma or equivalent required.
• 2-5 years of payroll processing experience preferred.
• Certification in payroll administration or familiarity with payroll software is highly valued but not required.
• Exceptional attention to detail.
• Basic computer/data entry skills and proficiency in office software including Excel.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.

Nice-to-haves

• Experience with ADP payroll systems.
• Certification in payroll administration.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance