Payroll Coordinator/Receptionist

HMG Healthcare LLC•College Station, TX

10h

About The Position

The Payroll Coordinator/Receptionist plays a critical role in ensuring the accurate and timely processing of payroll for all employees within the organization. This position is responsible for managing payroll tax compliance, including federal, state, and local tax regulations, to maintain adherence to all legal requirements. The Payroll Coordinator will oversee the entire payroll process ensuring data integrity and confidentiality. Collaboration with finance teams is essential to resolve discrepancies and support employee inquiries related to payroll. Ultimately, this role ensures employees are compensated correctly and on schedule, contributing to overall organizational efficiency and employee satisfaction.

Requirements

Proven experience in payroll processing and administration, preferably within a corporate environment.
Strong knowledge of payroll tax regulations at the federal and state levels in the United States.
Proficiency in using payroll systems such as ADP is required.
Excellent attention to detail and organizational skills to manage multiple payroll tasks accurately.
Ability to handle sensitive and confidential information with discretion.
Handle incoming phone calls and visitors.

Nice To Haves

Certification in payroll management (e.g., Certified Payroll Professional - CPP).
Experience working with large-scale payroll systems and multi-state payroll processing.
Familiarity with HRIS systems and integration with payroll platforms.
Strong analytical and problem-solving skills to identify and resolve payroll discrepancies efficiently.
Effective communication skills to interact with employees and cross-functional teams.

Responsibilities

Process and verify payroll data using ADP Enterprise and PeopleSoft payroll systems to ensure accurate and timely payroll execution.
Manage payroll tax filings and compliance for federal, state, and local jurisdictions, including preparation and submission of tax reports.
Coordinate with Corporate office to process new hire paperwork, terminations, pay increases, and other payroll-related changes.
Investigate and resolve payroll discrepancies or issues by collaborating with employees, Corporate, and finance departments.
Maintain payroll records and documentation in accordance with company policies and legal requirements.