Payroll Clerk

Corsicana ISD•Corsicana, TX

12h

About The Position

Primary Purpose: Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Requirements

High school diploma or GED
Knowledge of basic payroll accounting procedures
Ability to maintain accurate and auditable records
Ability to use software to create spreadsheets, databases, and do word processing
Proficiency in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational, communication, and interpersonal skills

Nice To Haves

2 - 3 years of payroll accounting experience preferred

Responsibilities

Prepare accurate district payroll for distribution to employees following established procedures.
Receive and audit time sheets for all district employees.
Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.
Serves as the subject matter expert for leaves of absence under the general direction and guidance of Human Resources Director.
Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g., family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements.
Work cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences, including those relating to workers’ compensation claims.
Work with campus and departmental administrative staff to process daily absence reports.
Assist with employee orientation program and present information on leave benefits.
Receive and process accident reports and workers’ compensation claims.
File all insurance forms and Texas Department of Insurance, Workers’ Compensation Division (DWC) reports including wage statements, first report of injury, supplement report, and job information in a timely manner.
Establish and maintain contact with injured employees and provide assistance with claims and obtaining health care as appropriate.
Communicate with workers’ compensation insurance carrier, doctors, nurses, campuses, and health care providers to enable appropriate processing of claims.
Work closely with campus and department secretaries, supervisors, and administrators to facilitate reporting work-related illnesses and injuries.
Work with leave and benefit specialists to ensure appropriate use and access to applicable leave and insurance benefits.
Assist risk manager to prepare for DWC conferences and hearings.
Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported.
Resolve payroll problems and inquiries.
Respond to requests from financial institutions regarding verification of employment.
Provide overall reception coverage for the school district when the receptionist is out, including answering calls, greeting visitors, directing them to the appropriate personnel or department, and handling general inquiries.
Maintain confidentiality of information.