Gibson Electric Co., Inc. - Payroll Clerk

Gibson Electric Co. • Downers Grove, IL

1d • $60,000 - $70,000 • Onsite

About The Position

We are an electrical construction firm specializing in commercial electrical and telecommunication infrastructure design, structured cabling installation and maintenance, electrical power distribution systems, data transmission systems, and distributed antenna systems (DAS). Job Summary Position : Payroll Clerk FLSA: Non-Exempt Company: Gibson Location: Downers Grove, IL Department: Accounting Reports to: Vice President & CFO General Summary Assist in the processing of employment related personnel transactions. Requires the ability to work with employees and maintain confidentiality of work at all times. In addition to personnel functions may perform various accounting tasks to insure accurate and timely completion of work.

Requirements

• Knowledge of general construction accounting, invoicing, and union payroll a plus.
• Excellent written and verbal communication skills essential.
• Accurate and efficient keyboarding.
• Working knowledge and ability to operate a 10 key calculator accurately.
• Must have a working knowledge of Microsoft Office applications (Outlook, Excel, Word).
• Working knowledge of or the ability to learn Viewpoint/Vista/ERP software.
• Ability to multitask, organize and prioritize work assignments, make sound decisions, and produce accurate and timely results.
• Proactive work ethic, demonstrate integrity, professionalism, and maintain confidentiality.
• High school diploma or its equivalent with at least two years related experience and/or training in the field; or an equivalent combination of education and payroll experience.
• Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

• Knowledge of general construction accounting, invoicing, and union payroll a plus.

Responsibilities

• Assist in processing weekly union payroll and its associated reports accurately and timely.
• Prepare and distribute federal, state, and SDU payments, maintain payroll tax ledger.
• Process incoming personnel forms and timesheets per established procedures, which includes verifying completeness of documents, coding data for processing, etc.
• Maintain new/terminated list of employees.
• Assist in resolving discrepancies on reports or payroll checks by interacting with the PM’s or field personnel.
• Review and enter new hire paperwork for field employees, review I9 forms, enter information into E-Verify
• Maintain new hire kits and filing for field employees.
• Assist with the monthly processing of union reports; and benefit payments, tracking pension totals.
• Coordinate and process general administrative work (routing of field/office timesheets, maintain vacation log, unemployment notices, verification of employment, IDES report, SDU.
• Work with supervisor to develop efficient methods of accomplishing specific functions.
• Prepare special reports and complete other projects as directed.
• Establish and maintain records of transactions where follow-up action is required and recommend action for closing.

Benefits

• We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees