Payroll & Benefits Manager

Everlywell • Austin, TX

82d

About The Position

The Payroll and Benefits Manager oversees payroll and benefits administration across Everly’s entities and localities in the United States. This role ensures that all payrolls are processed accurately and on time, maintains compliance with applicable laws and regulations, and manages employee benefits programs to support Everly’s mission of empowering better health (group health, dental, vision, short-term and long-term disability, life insurance, accident plan, health savings plan, flexible spending plan, retirement plans, etc.). The Manager partners closely with HR and Finance to design efficient processes, support employees, and enhance the overall total rewards experience.

Requirements

• 6–8 years of experience in payroll administration.
• Deep understanding of multi-state payroll, tax regulations, and payroll systems.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
• Experience administering employee benefits programs and managing vendor relationships.
• Familiarity with HRIS and financial systems.
• Strong analytical skills and attention to detail, with the ability to identify process improvements.
• Excellent communication, organization, and collaboration skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Comfortable working both independently and collaboratively in a fast-paced environment.

Nice To Haves

• Certified Payroll Professional (CPP) or HR certification preferred.

Responsibilities

• Own and manage end-to-end payroll processing across multiple entities and jurisdictions, ensuring accuracy, compliance, and timeliness.
• Develop, document, and continuously improve payroll policies, procedures, and internal controls.
• Serve as the primary point of contact with payroll vendors and tax authorities; manage relationships, contracts, and service delivery.
• Oversee & manage tax setup, multi-state registration, and compliance with evolving federal, state, and local wage laws.
• Partner with Finance on payroll accounting, reconciliations, and reporting to ensure accurate financial results.
• Lead quarterly and annual payroll-related audits, including 401(k), workers’ compensation, and year-end filings.
• Monitor and maintain employee records and pay data in the HRIS to ensure accuracy and confidentiality.
• Manage the day-to-day administration of Everly’s benefits programs, including health, dental, vision, disability, life insurance, HSA/FSA, and 401(k).
• Partner with brokers and carriers to manage renewals, open enrollment, and plan implementations.
• Ensure compliance with all benefits-related regulations (ACA, COBRA, ERISA, HIPAA, etc.).
• Conduct quarterly and annual reconciliations of benefits billing, payroll deductions, and vendor invoices.
• Support employees with benefits questions and issues, ensuring a high level of service and clarity in communication.
• Collaborate with HR and Finance leaders on compensation, rewards, and workforce planning initiatives.
• Act as a subject matter expert on complex pay or benefits matters, providing guidance to leaders and employees.
• Facilitate the onboarding of new hires & contractors into our HRIS & corresponding systems as appropriate (401k vendor; Compliance Training vendor, etc.).
• Partner with Legal and Compliance teams to ensure all payroll and benefits programs meet federal and state regulatory standards.
• Lead or contribute to special projects supporting HR Operations and organizational growth.
• Analyze payroll and benefits data to identify trends, enhance compliance, and inform total rewards strategy.

Benefits

• Group health insurance
• Dental insurance
• Vision insurance
• Short-term and long-term disability insurance
• Life insurance
• Accident plan
• Health savings plan
• Flexible spending plan
• Retirement plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees