Payroll Associate

IEA Infrastructure and Energy Alternatives

1d•Onsite

About The Position

This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provide back-up as directed to maintain consistent services to the organization.

Requirements

Associates or Bachelor’s degree in Accounting or Business related area preferred
2 years of Accounting, Payroll or Business related experience required
Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
Write reports, business correspondence and procedure manuals
Effectively present information and respond to questions from groups of managers, clients, customers and the general public
Knowledge and application of internal policies, specific to each service line
Knowledge of various state tax laws and how they apply to employees
Communicate effectively, professionally, and confidentially with employees, team members, sites, and other departments
Understanding of IRA compliance to ensure timecard accuracy
Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
Compute rate, ratio, and percents
Common sense understanding to carry out instructions furnished in written, oral, or diagram form
Deal with problems involving several concrete variables in standardized situations

Nice To Haves

Experience with Oracle, ADP Employment Tax/Wisely, PowerBI, Excel, InEight, HCSS, UKG, iCIMS, and/or Microsoft Teams preferred
Union payroll and/or prevailing wage experience preferred

Responsibilities

Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
Review and update necessary information for new hires, rehires, and service line transfers
Assist with report review to confirm accuracy of system integrations
Review payroll accuracy for prevailing wage and/or union payroll requirements
Review payroll dashboard, UKG reports and/or Vista reports weekly to identify potential errors
Review and import time that is captured in independent timekeeping systems into the ERP
Audit timesheets based on company policies, communicating and educating employees on entry errors to prevent the situation in the future. Ensuring proper approval for any changes based on SOX controls and updating in the ERP
Reconciliation of independent sources against the ERP
Assist with providing accurate payroll reporting
Enter manual timesheets for current or prior payroll periods into ERP, ensuring proper SOX approval(s)
Generate, reconcile, and upload transmission files for employment taxes to generate employee paystubs
Maintain weekly leave accruals
Setup, prepare, and remit garnishment and child support payments to appropriate agencies weekly
Provide reports to management for review
Make necessary reversal entries from prior weeks
Ensure accurate payout of monthly allowances
Understanding applicable taxes based on project and/or employee location(s)
Monitor employee location(s) to comply with IRS regulations on per diem taxability
Maintenance of large volume state tax accounts
Reconcile and analyze general ledger accounts weekly and/or monthly and document any required journal entries
Prepare BLS Census data monthly
Obtain and organize information for internal and external audits
Assist with quarter end report review, reporting discrepancies to supervision
Prepare manual quarterly payroll tax returns for review by payroll management
Maintain consistent communication with Accounts Payable to ensure payments are remitted as expected
Proved feedback and recommend solutions for more efficient and streamlined processes
Review all deductions, including benefits and 401(k) for accuracy
Post Payroll, Equipment, Job Cost, and GL each week
Assist other team members where needed
Other duties as assigned

Benefits

Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
Discounted National Gym Membership Network
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan