PAYROLL ANL 2

University of California, Irvine•Irvine, CA

6d•Hybrid

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The Payroll Office, within Accounting and Fiscal Services, provides professional payroll services to UCI Campus and Medical Center for over 40,000 employees and two pay schedules, monthly and biweekly; ensures payroll is timely and accurate in accordance with UC Policy, Federal and State regulations; processes payroll production for UCI Campus; manages the UCI Campus time and attendance system; and provides relevant customer service to the UCI community. Your Role on the Team Uses payroll professional concepts. Interprets organizational policies and procedures and advises departmental payroll and partner offices. Applies policy to resolve a variety of payroll issues. Works on complex payroll problems where analysis of situations or data requires a review of a variety of factors. Audits payrolls to assure quality and accuracy of pay. Processes payroll related transactions in UCPath. Serves as a subject matter expert in UCPath payroll processes and in UCPath HCM system payroll module upstream and downstream functions. Provides tier two, third level complexity customer service.

Requirements

Ability to handle confidential material with discretion. Ability to deal tactfully and diplomatically with employees and supervisors on sensitive matters.
Demonstrated judgment and decision-making/problem solving skills; verbal, written and active listening communication skills. Uses interpersonal skills and service orientation skills in interactions with customers and colleagues. Good organizational skills and ability to multi-task.
Organizational skills to achieve timely progress on multiple simultaneous complex projects, distribute effort appropriately among the projects, meet tight deadlines and maintain a high level of productivity and accuracy.
Analytical skills to exercise independent judgment in problem solving, remain objective, and represent differing points of view.
Working knowledge of payroll and accounting processes/systems, policies, procedures, basic conferencing tools and techniques, and Microsoft Suite (Word, Excel, etc.)
Analytical and computational skills necessary to calculate percentages when calculating payroll, leave, etc.
Ability to work well with others and contribute to a team atmosphere.
Skill in interacting with persons of various social and economic backgrounds in an effective and friendly matter.
Ability to work outside regular business hours for urgent processing. Must comply with UC vaccine policy Must comply with DMV pull. Ability to work in a hybrid work environment (remote and on-site)
Must be able to provide proof of work authorization

Nice To Haves

Skills to extract, manipulate and interpret data from electronic databases and produce documents, forms, reports and spreadsheets.
Experience working in a high-volume customer service driven environment and communication skills to develop written procedures, memos, etc., and convey to a diverse audience.
Experience in higher ED, UCPath, TRS or similar timekeeping system.
Experience working with, and interpreting labor contracts, compensation and classification plans and personnel programs/polices.
Experience with human resources process and issues including State and Federal labor laws.

Responsibilities

Interprets pay policies (for example, Retirement and FICA eligibility, vacation, leave of absence, workers compensation, union contracts, government regulations, withholding exemptions, et cetera), and ensures appropriate amounts / deductions are calculated and applied to the various accounts correctly.
Compile reports for analysis, interpret data, and analyze results using statistical techniques.Audit On-cycle Payroll. Reconcile data from various sources. Metrics and reporting. Provides analysis of moderate payroll projects.
Transact UC payroll: Approve second-level adjustments processed by departmental payroll transactions. Process absence management and leave accrual adjustments. Process exception, off cycle and overpayment transactions, obtain approval, monitor in payroll system until completed, and validate exception transactions.
Business process development
Customer Service:Manage assigned cases in UCI EEC CRM system. Prepare/package in documents findings and solutions and present to UCI Campus departments, UCI partner offices, and UCPath Center. Resolve escalated cases requiring special handling.
Provides background information to higher level Payroll Analysts for resolution.
Provides ad hoc payroll consulting to departmental payroll processors and develops and delivers presentations to key stakeholders (HR, Dept Leaders, etc.) on payroll related actions and updates.
Applies professional concepts in analyzing and reviewing payroll activity to identify errors. Complete payroll forensics, perform root cause analyses, determine correction procedure, and coordinate with departments and partner offices.