Payroll and HR Administrator

Blackbird Health

12h•$70,000 - $80,000

About The Position

Blackbird Health is clinician-founded, owned, and operated by dedicated professionals. We believe that providing the best care for children starts with building the best possible team. We deliver virtual and in-person mental health services across Pennsylvania, Virginia, and New Jersey—and we’re growing into new markets in 2026. At Blackbird, we take a whole-child approach, looking at how the brain, body, and behavior interact to address the root causes of challenges, not just the symptoms. Every role matters here, and you’ll join a collaborative, supportive, and innovative team that’s shaping the future of pediatric mental health care. If you’re passionate about helping children and families while growing your career, Blackbird is the place to make an impact. Join us and help change mental health care for children for the better! Position Summary: We’re looking for a highly organized, detail-oriented Payroll and HR Administrator to support Blackbird Health’s Payroll and People Operations. This role reports directly to the Director of Accounting and partners closely with the Head of People to ensure accurate, timely payroll and a smooth employee experience. This role is responsible for accurate payroll processing, maintaining compliance with payroll and HR regulations, supporting benefits administration, and providing general HR operational support. The ideal candidate is proactive, reliable, and capable of working in a fast-paced, multi-state environment. This is a hands-on role that combines payroll operations with HR administrative responsibilities, offering a unique opportunity to learn and grow across multiple function areas: Finance and Human Resources.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field (or equivalent payroll/HR experience).
2–4 years of experience in payroll and/or HR administration.
Familiarity with multi-state payroll and tax requirements (Pennsylvania experience a plus).
Working knowledge of payroll and HR laws/regulations (wage and hour rules, garnishments, PTO, benefits compliance, etc.).
Experience with payroll and HR systems (ADP, Gusto, Rippling, or similar).
Proficiency in Google Suite (Sheets, Docs, Gmail).
High attention to detail and accuracy.
Strong sense of confidentiality and professionalism.
Organized, reliable, and deadline-driven.
Strong written and verbal communication skills.
Ability to learn quickly, adapt to evolving processes, and support multiple priorities.
Proactive, resourceful, and solutions-oriented.

Responsibilities

Process biweekly payroll accurately and on time for W2 employees (hourly and salaried) and 1099 consultants.
Maintain state and local payroll tax registrations, ensuring compliance for multi-state operations.
Ensure proper withholding, deductions, and garnishments in accordance with federal, state, and local regulations.
Maintain accurate payroll records and documentation.
Respond to employee payroll questions and troubleshoot discrepancies.
Support year-end payroll activities, including reconciliation and preparation of year-end reporting.
Prepare and maintain payroll standard operating procedures and policies.
Manage 1099 contractor invoicing: create and update invoice templates annually and as needed, distribute to managers, troubleshoot issues, and verify pay rate accuracy through regular check-ins.
Assist with recruiting and onboarding processes, including processing offers, submitting background checks, managing new hire paperwork, benefits enrollment, and offboarding procedures.
Facilitate new hire transitions by maintaining reporting and models, coordinating pre-onboarding, ensuring both managers and new hires feel supported throughout the onboarding journey.
Support benefits administration, including open enrollment, employee eligibility, and vendor communications.
Maintain HRIS and employee records, ensuring accuracy and confidentiality, including processing transitions, updating contracts and reporting structures
Assist with general HR projects, such as policy updates, employee communications, and compliance audits.
Provide support for employee inquiries related to payroll, benefits, and HR policies.
Assist with HR reporting and metrics as needed.
Process invoices and support ad hoc accounting or HR projects.
Collaborate with other members of the Finance and People teams to ensure smooth operational workflows.
Support organizational compliance with HR and payroll regulations.