Payroll and Benefits Coordinator

XstremeMD•Broussard, LA

2d•Onsite

About The Position

This role will initially be hired through a staffing partner with the opportunity to transition to a full-time, permanent position based on performance and business needs. The Payroll and Benefits Coordinator is responsible for managing and processing payroll, handling employee benefits enrollment and terminations, assisting with timesheet reviews, data entry, and addressing payroll and benefits inquiries from employees. This role plays a key part in improving employee satisfaction by ensuring timely and accurate payroll and benefits administration while supporting organizational compliance with federal, state, and local regulations.

Requirements

Minimum of two years of experience in payroll and benefits administration or a similar HR role
Strong proficiency in payroll systems and benefits software (e.g., Paylocity)
Knowledge of payroll regulations, wage withholding orders, and COBRA requirements
Excellent attention to detail and accuracy in data entry and record-keeping
Strong interpersonal and communication skills to address employee questions and issues
Ability to handle sensitive information with confidentiality and professionalism
Excellent organizational skills, with the ability to multitask and prioritize in a fast-paced environment
Basic understanding of federal, state, and local employment laws
Proficiency in Microsoft Office Suite, particularly Excel for reporting

Responsibilities

Review and process employee timesheets, ensuring accuracy and completeness through a manual checks and balances process, addressing real time issues during the process. Running off-cycle checks when errors are found after payroll submission; completing a thorough investigation with corrective measures put in place to prevent future recurrences.
Completing weekly payroll processing and submissions in Paylocity
Administer benefits enrollment, terminations, and COBRA processes utilizing platforms such as Employee Navigator, Blue Cross, and Lincoln Financial.
Respond to employee inquiries related to payroll, benefits, timecards, and deductions
Conduct payroll and benefits orientation for new hires
Administer garnishments and other deductions as needed, communicating changes to employees
Track employee benefits, elections, and deductions, and reconcile payroll records with insurance invoices, utilizing vendor portals, Paylocity, Employee Navigator and in-house records. Manually update and maintain a spreadsheet to monitor missed checks and deductions, ensuring that appropriate catch-up payments are made for employees who are off duty for extended periods.
Ensure timely payment of insurance premiums and 401k contributions
Compile and maintain employee records, preparing reports for monthly and end-of-year processing
Support compliance with federal, state, and local employment laws and regulations
This role ensures data accuracy by utilizing a detailed checklist of items to review, verify and cross reference during the payroll process
Constant collaboration with departments to ensure employees’ jobs locations and pay rates are accurate in conjunction with employee tax withholdings, accounting allocations and workers’ compensation premiums
Quarterly audits of employee rates, taxes, job locations and deductions
Prepare reports for annual audits for Worker’s Compensation and 401k Contributions