Payroll Analyst

Sammons Financial Group•Sioux Falls, SD

About The Position

What You Can Expect In This Role Process payroll for all locations, auditing and preparing reports as related to payroll. Prepare federal, state, municipal governmental filings for withholding, FICA, FUTA, SUTA and worker's comp. Administer retirement payments and reporting. Coordinate annual payroll budget process. Primary control point for outgoing wire and ACH transfers. Complete functions of the role with a professional, positive, work demeanor that aligns with the Sammons Financial Group (SFG) Member Companies culture and values. What You'll Do In This Role • Maintain strict confidentiality over appropriate information and Comply with HIPAA requirements. • Process payroll and audit hours and earnings for accuracy and compliance with Fair Labor Standards Act requirements. • Handle all deductions including garnishments, wage assignments, levies and child support orders to assure legal compliance. • Maintain all earnings and deduction codes to assure proper payment and deduction or amounts according to tax laws and retirement administration and payroll schedules on UltiPro system. • Handle all bonus and miscellaneous wage payments according to various tax laws for deferred compensation and supplemental wage payments. • Preparation of Federal and State Tax filings as follows semi-monthly, monthly, quarterly, annually: Completion of 940 and 941 tax returns according to Federal guidelines and prepare, transmit and record all federal employment tax deposits. Completion of all state tax forms and payments for payroll withholding according to each state’s guidelines and withholding tables, including the process to establish withholding accounts and submissions for new states. Complete all municipal tax forms and payments for payroll withholding according to each municipalities guidelines and regulations, including the process to establish withholding accounts and submission for new municipalities. Completion of state unemployment and disability filings according to statutory guidelines and establish new unemployment accounts as necessary. Prepare and distribute W-2’s and other IRS forms required for individual earnings for all individuals receiving pay during the calendar year and balance to all federal, state and municipal tax returns prepared. Preparation of ESOP and Pension Data as follows: Audit and update the ESOP census database filed with SEI and ESOP Audit group and pay and record ESOP expense. Research and provide salary base information for pension procedures as required. • Prepare year-end lease schedules and information to support insurance applications. • Completion of departmental projects as instructed and within due date. • Administer retiree payments through the RPS and Canadian Draft system including tax reporting and death claim processing. • Prepare Workers Comp Audit work papers for MNL and Nacolah and work with auditor to assure accurate payroll totals are incorporated into the analysis. • Reconcile cafeteria plan accounts to amounts withheld and paid to record loss or income as the situation dictates. • Administer Salary Budget process, working with the CBT and all managers/officers and Budget and Planning group to define reporting and data to feed the annual plan including head count, CY estimate, Y+1 projection, covered payroll and Bonus. • Reconcile Payroll Bank Statement to General Ledger and Issued transactions posted through UltiPro. • Communicate appropriate tax law and payroll related information to managers, employees and SEI. • Maintain accounting subsidiaries for all payroll and deduction accounts. Post all entries for payroll and deductions and reconcile accounts as necessary. • Verify all manual bank EFT’s and reject for correction or release for transfer. • Transmit 401-K and HSA files and support 401-K loan repayments and new advances. • Scan and maintain image files of payroll and tax records for retention according to the RIMS schedule. • Maintain Business Continuity Plan for Payroll and Employment tax processes through the ARCHER system. • Demonstrate collaborative team skills within and outside of Corporate Accounting; work in a positive fashion toward common organization goals. • Commitment to embrace Sammons Financial Group Companies shared values (Accountability, Connection, Openness, Respect and Integrity). • As stated within the Company Attendance and Punctuality policy, regular attendance is required and expected in order to meet the business service levels and workflow demands. • Other duties as assigned.

Requirements

Associate's Degree Accounting or equivalent experience Required
Prior experience in payroll and or tax work including thorough knowledge of federal, state and municipal withholding tax regulations, Fair Labor Standards Act Requirements and Federal, State and local garnishment/levy administration Required
Must be well organized and flexible to handle multiple tasks and fast pace
Ability to understand and appropriately handle all components of complex work processes from start to finish
Ability to be flexible to meet the challenges of a changing and, at times, stressful environment
Must be able to work together as a cohesive team with a high degree of professionalism required in all interactions
Must be detail oriented
Proven ability in exercising good judgment
Ability to work proactively and handle any foreseeable challenges
Must have good written and oral communication skills
Must have strong mathematical ability
Must have 10-key calculator and PC skills
Some lifting of various boxes and stacks of paper may be required at certain points in time

Nice To Haves

Prior experience in budget and planning concepts Preferred

Responsibilities

Maintain strict confidentiality over appropriate information and Comply with HIPAA requirements.
Process payroll and audit hours and earnings for accuracy and compliance with Fair Labor Standards Act requirements.
Handle all deductions including garnishments, wage assignments, levies and child support orders to assure legal compliance.
Maintain all earnings and deduction codes to assure proper payment and deduction or amounts according to tax laws and retirement administration and payroll schedules on UltiPro system.
Handle all bonus and miscellaneous wage payments according to various tax laws for deferred compensation and supplemental wage payments.
Preparation of Federal and State Tax filings as follows semi-monthly, monthly, quarterly, annually: Completion of 940 and 941 tax returns according to Federal guidelines and prepare, transmit and record all federal employment tax deposits. Completion of all state tax forms and payments for payroll withholding according to each state’s guidelines and withholding tables, including the process to establish withholding accounts and submissions for new states. Complete all municipal tax forms and payments for payroll withholding according to each municipalities guidelines and regulations, including the process to establish withholding accounts and submission for new municipalities. Completion of state unemployment and disability filings according to statutory guidelines and establish new unemployment accounts as necessary. Prepare and distribute W-2’s and other IRS forms required for individual earnings for all individuals receiving pay during the calendar year and balance to all federal, state and municipal tax returns prepared. Preparation of ESOP and Pension Data as follows: Audit and update the ESOP census database filed with SEI and ESOP Audit group and pay and record ESOP expense. Research and provide salary base information for pension procedures as required.
Prepare year-end lease schedules and information to support insurance applications.
Completion of departmental projects as instructed and within due date.
Administer retiree payments through the RPS and Canadian Draft system including tax reporting and death claim processing.
Prepare Workers Comp Audit work papers for MNL and Nacolah and work with auditor to assure accurate payroll totals are incorporated into the analysis.
Reconcile cafeteria plan accounts to amounts withheld and paid to record loss or income as the situation dictates.
Administer Salary Budget process, working with the CBT and all managers/officers and Budget and Planning group to define reporting and data to feed the annual plan including head count, CY estimate, Y+1 projection, covered payroll and Bonus.
Reconcile Payroll Bank Statement to General Ledger and Issued transactions posted through UltiPro.
Communicate appropriate tax law and payroll related information to managers, employees and SEI.
Maintain accounting subsidiaries for all payroll and deduction accounts. Post all entries for payroll and deductions and reconcile accounts as necessary.
Verify all manual bank EFT’s and reject for correction or release for transfer.
Transmit 401-K and HSA files and support 401-K loan repayments and new advances.
Scan and maintain image files of payroll and tax records for retention according to the RIMS schedule.
Maintain Business Continuity Plan for Payroll and Employment tax processes through the ARCHER system.
Demonstrate collaborative team skills within and outside of Corporate Accounting; work in a positive fashion toward common organization goals.
Commitment to embrace Sammons Financial Group Companies shared values (Accountability, Connection, Openness, Respect and Integrity).
As stated within the Company Attendance and Punctuality policy, regular attendance is required and expected in order to meet the business service levels and workflow demands.
Other duties as assigned.

Benefits

Sammons Financial Group offers a competitive benefit package that includes: Health, Dental, Vision, Company Paid Retirement, PTO and Holiday Pay.
Our Employee Stock Ownership Plan (ESOP) is a 100% company-funded retirement plan, so you can save for retirement without contributing a penny of your own paycheck.
Healthy balance between work and personal lives. Friday afternoons off all year long, competitive PTO, and generous number of paid holidays.
Our incentive program for defined goals subject to eligibility and performance. Monetary rewards are based on individual and/or overall company performance.

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