Payroll Administrator

Star Dental Partners-posted 3 months ago
Full-time
Plano, TX
11-50 employees
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Star Dental Partners is currently seeking a payroll administrator to join our high-growth and fast-paced dental services organization (DSO). This position will assist with all elements of the payroll function, including processing bi-weekly payroll for 1,000 plus employees in multiple states and numerous office locations, as well as reviewing payroll reports for the whole organization. This position is responsible for timely submission and processing of wages, commissions, benefits deductions, garnishments, etc. The goal is to ensure personnel receive the correct compensation in a timely manner. The Payroll Administrator communicates with all levels of personnel and alerts management of the company to any issues that require immediate attention. As the position involves handling employees' personal information, the administrator is expected to maintain proper security and confidentiality for all employees. The Payroll Administrator will also assist in other functions as needed. This position supports the Finance, Accounting, Human Resources, Talent Acquisition, Operations, as well as other departments as directed.

  • Oversee the preparation and processing of multi-site, multi-state payroll on a biweekly basis for 1,000 plus employees.
  • Maintain Time & Attendance (T&A) and help resolve timecard errors as required in time for payroll.
  • Work closely with internal colleagues and external benefits broker to ensure timely benefits enrollments and payroll deductions.
  • Calculate pro-rata pay for exempt employees with mid pay period changes, including first or final paychecks.
  • Manage and ensure accuracy of special pay and deductions, including stipends, commissions, bonuses, benefits, garnishments, 401k, etc.
  • Create and run reports to compile data for analysis.
  • Understand and adhere to local, state, and federal laws as well as internal company policies.
  • Address inquiries and correspond with colleagues as required.
  • Process employee changes in Human Resource Information System (HRIS), ADP Workforce Now and Applicant Tracking System (ATS), iCIMS.
  • Handle new hire & rehire onboarding, voluntary & involuntary terminations, and file state Employee Termination Notices as required.
  • Monitor various Outlook HR inboxes and phone system messages.
  • Review and resolve employee change requests in employee management software (ADP WFN).
  • Process employment verification as requested.
  • Maintain Electronic Personnel Files in ADP to remain in compliance and for audit purposes.
  • Confirm Personnel Action Forms submitted by hiring managers and Talent Acquisition are received timely, complete, and accurate.
  • Assist with Finance with Annual Audits.
  • Monitor E-Verify I-9 in ADP and prompt managers to complete I-9 Section 2.
  • Troubleshoot system issues and follow up on expired authorization to work status.
  • Assist with benefits administration.
  • Generate monthly HRIS reports and perform employee premium benefit deductions reconciliations.
  • Compile census report including employee changes for executives and private equity sponsor.
  • Build custom reports and run standard reports.
  • Complete ad hoc projects and other duties as assigned.
  • 3 years’ experience with Payroll and Time & Attendance (T&A) management preferred.
  • 2 years’ experience processing payroll for a multisite, multistate organization preferred.
  • Demonstrated ability to calculate incentive based compensation plans.
  • Familiarity with human resource policies such as worker's compensation, FMLA administration, wage garnishment, etc.
  • Proficient in Payroll and HRIS management software (ADP, Paycom, Paychex, etc.) ADP preferred but not required.
  • Intermediate level proficiency in Microsoft Office applications (Excel, Outlook, SharePoint, and Word).
  • HS Diploma or GED from an accredited educational institution required, Bachelor's degree preferred.
  • Required to commute to the Plano, TX office at least 4 days per week.
  • Ability to maintain a full-time employment schedule of approximately 40 hours per week.
  • Paid Time Off (PTO) as well as Company Holidays, Bereavement, and Jury Duty.
  • Paid Basic Employee Life & AD&D insurance.
  • Paid Employee Assistance Program (EAP) for all employees and their household.
  • Medical, Dental, and Vision insurance (BCBS).
  • Voluntary Life, Disability, & AD&D Insurance.
  • Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives.
  • Pet Insurance.
  • Highly competitive compensation and annual performance incentive.
  • 401k (Pre-Tax & Roth employee participation).
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