Payroll Administrator

Stella-Jones•Tacoma, WA

About The Position

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact. This position will pay employees located in multiple States, manage the payroll preparation, complete reports and maintain records.

Requirements

Education: Bachelors Degree in Human Resources preferred
Experience: Minimum 2 years of experience in similar role
License/Certification: SHRM-CP preferred
Working knowledge of Ceridian payroll systems.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
To perform this job successfully, an individual should have knowledge of email, spreadsheet software, database software, word processing software and presentation software.

Responsibilities

Responsible for multi-state bi-weekly payroll by entering, maintaining, and processing information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, benefits, garnishments, taxes, and other deductions and or information.
Ensures accurate and timely processing of payroll updates including new hires and terminations.
Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, promotions, transfers and terminations.
Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Reconciles payroll to the general ledger on a bi-weekly basis, 941’s on a quarterly basis, and 940, ACA 1095, and W2s on an annual basis.
Issues, or reissues, physical checks or direct deposits due to payroll errors or final discharge.
Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
Facilitates audits by providing records and documentation to auditors.
Identifies and recommends updates to payroll software, systems, and procedures.
Responsible for training managers and employees on how to use Time and Labor system.
Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
Reconciles all benefit invoices for accuracy on a monthly basis
Responsible for accurate monthly payments of all company benefits and COBRA administration.
Understand and adhere to any information security and privacy responsibilities as detailed in the Information Resource Usage Policy, Employee Manual and client-specific publications.
Perform other related duties as assigned