Payroll Administrator - Association Office

YMCA of The Inland Northwest • Spokane, WA

16h • $21

About The Position

This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Payroll Administrator is responsible for processing payroll accurately and maintaining payroll-related employee data within the Human Resource Information System (HRIS). This role is focused exclusively on payroll administration and ensuring compliance with payroll procedures and regulations for the Association.

Requirements

• Bachelor’s degree in Human Resources, Business, Accounting, or related field preferred
• May be substituted with an associate degree and at least two years of related work experience
• May be substituted with a High School Diploma and at least four years of related working experience
• Minimum of three years’ experience in payroll administration.
• Experience using HRIS/payroll systems; ADP Workforce experience preferred.
• Strong knowledge of payroll processes, wage and hour regulations, and garnishment procedures.
• High proficiency in Microsoft Office, especially Excel.
• Excellent verbal and written communication skills.
• Strong attention to detail, confidentiality, and ability to meet strict deadlines.
• Strong analytical and problem-solving skills.
• Completion of YMCA required trainings upon hire.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

Nice To Haves

• Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP) or SHRM-CP certification, preferred.

Responsibilities

• Processes bi-weekly payroll for the Association with a high level of accuracy and attention to detail, ensuring employees are paid correctly and on schedule.
• Ensures payroll activities comply with applicable federal and state wage and hour laws, garnishment requirements, and payroll-related regulations.
• Sets up and maintains employee wage garnishments and withholding orders in accordance with legal requirements.
• Sets up and maintains time off policies in accordance with company policy.
• Sets up and maintains voluntary employee payroll deductions (i.e. bus passes, annual campaign, etc.)
• Maintains payroll-related employee information in the HRIS system, including pay changes, job changes affecting compensation, employee terminations, and other payroll data updates.
• Audits payroll entries and reports to identify discrepancies, correct errors, and ensure data integrity.
• Responds promptly to payroll questions and concerns from employees and supervisors, providing excellent customer service and timely resolution of payroll issues.
• Maintains payroll documentation and records, ensuring secure filing, archiving, and retention of required payroll materials.
• Trains supervisors and appropriate staff on payroll-related HRIS functions and processes as needed.

Benefits

• Free YMCA membership: Free individual membership for employees regularly scheduled under 19 hours/week, plus program discounts. Employees regularly scheduled 20 or more hours/week receive a free family membership, plus program discounts
• Medical, Dental, and Vision Insurance, Flexible Spending Accounts for Medical or Dependent Care, Long Term Disability and Life Insurance, and voluntary health-related plans including Accident, Critical Illness, and Hospital Indemnity Insurance
• Paid sick time accruing at 1 hour every 40 hours worked.
• Paid vacation time accruing based on employment status and length of service (starting at 7.66 hours a month, 11 days per year)
• 10 Paid holidays recognized by the Association
• Up to two hours of Child Watch services per day, per child while the employee is on site and working.
• Flexible scheduling: Our broad hours allow for a variety of shift options morning, daytime, evening, and weekend shifts may be available to match your availability.
• Retirement plan with 8% employer contribution after 2 years of service (1,000 or more hours worked required in each anniversary year)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level