Payroll Administrator

Philadelphia Museum of Art-posted 10 months ago

Full-time • Mid Level

Philadelphia, PA

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The Philadelphia Museum of Art Finance Department is seeking an experienced, reliable Payroll Administrator. As a member of the Finance team you will ensure accurate processing and recording of company’s payroll as well as provide timely and accurate financial information. Looking for a detail-oriented, quantitative thinker, who is adept at noticing errors and can spend time completing calculations. Must be able to multi-task, prioritize, and remain highly organized. Person must be highly trustworthy.

Responsible for the preparation and processing of biweekly payroll for over 500 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data
Handle the administration of the electronic timekeeping system
Perform daily payroll functions including reviewing and maintaining upgrades to ADP software
Process payroll for Union members in compliance with the Carpenter’s contract
Set up and maintain all payroll rules in Essential Time & Attendance in accordance with the HR Policies and Procedures
Work in conjunction with the HR Department to ensure all employee Personnel actions are processed accurately
Set up payroll Earnings/Deduction Codes when required
Review and monitor all Personal Leave and Vacation/Sick Leave Accruals in ADP
Manage workflow to ensure all payroll transactions are processed accurately and timely
Execute bi-weekly ADP Essential time and attendance processing and interface with ADP Workforce Now payroll software Version
Reconcile payroll prior to transmission and validate confirmed reports
Download and save bi-weekly and quarterly reports from i-reports
Prepare payroll reports for approval for payment
Download and save post payroll files from bi-weekly payroll and upload to vendors, forward to other departments, create invoices for payment
Track and submit ADP monthly invoice for payment
Set up and process all garnishment calculations in compliance with court order
Develop and maintain ad hoc financial and operational reporting as needed
Maintain payroll/financial spreadsheets on a routine basis
Process manual checks and relocation expenses
Process Third Party Sick Pay
Perform quarterly audits
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.)
Perform other duties as assigned

High School Diploma, Associate degree in Business Administration/Finance or Bachelor’s Degree preferred
5-8 years of Payroll Experience, CPP preferred
Working knowledge of payroll best practices
Understand proper taxation of employer paid benefits and VISA employees
Strong knowledge of federal and state regulations
Proficient in Microsoft Office programs, especially Excel
Working knowledge of ADP Essential Time, ADP Work Force Now and Financial Edge
Strong work ethic and team player
High degree of professionalism
Ability to deal sensitively with confidential material
Adherence to tight deadlines
Self-starter with the ability to work independently
Strong interpersonal (verbal and written) communication skills
Ability to communicate with various levels of management
Decision-making, problem-solving, and analytical skills
Organizational, multi-tasking, and prioritizing skills

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores
Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays

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