Payroll & Administrative Coordinator

LaJoy Group•Livonia, MI

12h•Hybrid

About The Position

LaJoy Group is seeking a highly detail-oriented and customer-focused Payroll & Administrative Coordinator to manage weekly payroll processing and support employees and clients with accuracy and professionalism. This role is critical to ensuring payroll is processed correctly and on time by carefully reviewing electronic and paper timesheets, reconciling approved versus submitted hours, and verifying that all documentation is complete and accurate before submission. The ideal candidate takes pride in precision, maintains strong organizational systems, and provides exceptional customer service while supporting employees through payroll processes and electronic timesheet transitions.

Requirements

High school diploma or equivalent required.
Strong computer proficiency, particularly with Microsoft Office products (Excel required).
Highly developed written, verbal, and listening communication skills.
Demonstrated ability to work with a high degree of accuracy, discretion, and attention to detail.

Nice To Haves

Previous payroll or billing experience preferred.
Two to four years of experience in an administrative, payroll, or billing role strongly preferred.

Responsibilities

Process weekly payroll using paper timesheets, Excel, and payroll software with a high level of accuracy.
Audit and reconcile submitted hours against approved hours to ensure correctness prior to billing and payment.
Perform detailed data entry and documentation review to ensure all required forms are complete and compliant.
Proactively follow up on discrepancies, missing timesheets, and corrections.
Maintain clear communication with internal teams to ensure timely payroll submission and billing.
Conduct outbound calls and send written correspondence regarding missing or corrected timesheets.
Provide prompt, professional responses to payroll-related questions from employees and clients.
Contact employees regarding incomplete, incorrect, or inaccurate timesheets with clarity and professionalism.
Support employees in transitioning to electronic timesheets, offering guidance and troubleshooting assistance.
Maintain and update multiple spreadsheets and tracking systems, including authorizations, documentation logs, and communication records.
Mail or email required documents and track outstanding paperwork to ensure timely completion.
Organize and maintain payroll-related records and documentation systems.
Perform additional administrative tasks as assigned.