Payroll / Accounts Payable Associate

East Longmeadow School District • East Longmeadow, MA

358d • $24 - $31

About The Position

The Payroll/Accounts Payable Associate is responsible for performing a variety of payroll, benefits, time and attendance verifications, reporting, payroll problem solving, tracking and maintaining DPW employees' payroll record data. This includes the implementation of Town policies and governmental regulations affecting payroll procedures, and other similar duties pertaining to payroll and Accounts Payable processing, reconciling and reporting. The role also involves maintaining property damage reporting, issuing work orders, departmental permits/licenses, and providing internal/external customer assistance.

Requirements

• Knowledge of DPW office practices and procedures in compliance with Local Town Government, state and federal regulations.
• General accounting knowledge and analytical/mathematical ability to perform payroll/personnel and accounts payable functions.
• Equivalent to high school plus broad specialized additional training equal to two years of college.
• Over 3 years and up to including 5 years of progressive learning experience.

Responsibilities

• Process weekly payroll for departmental personnel and complete necessary adjustments for time and attendance in payroll system.
• Prepare various weekly time status reports for Superintendent and review time and attendance records in accordance with State and Federal Employment Law guidelines.
• Maintain/update payroll records and personnel files to meet all applicable Town, State and Federal Regulations.
• Assign, issue, adjust and enter employee badges into payroll system as needed.
• Track and process all step classification increases as per collective bargaining unit.
• Perform weekly accounts payable function, review invoices and statements, and reconcile to packing slips.
• Enter invoice data into processing system for creation of requisition/purchase orders.
• Prepare reports related to work-related injuries and coordinate with Workmen's Compensation Insurance Carrier.
• Process property damage claims and prepare various payroll reports as required.
• Attend Board of Public Works meetings to take minutes in absence of Board Secretary.
• Answer department telephones and provide public assistance at the front counter.
• Assist residents in the purchase of transfer station stickers/coupons.
• Assist residents with questions regarding their water/sewer bills in absence of Utility Billing Associate.
• Complete work orders for department as requested.
• Maintain inventory and order departmental supplies as needed.
• Perform other similar duties as responsibilities necessitate or as requested by Supervisor.

Benefits

• Affirmative Action, Equal Opportunity Employer
• Diverse, inclusive, and equitable workplace
• Equal career development and promotional opportunities

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED