Payroll, 401K and Benefits Coordinator

Windward School • White Plains, NY

1d • Onsite

About The Position

The Payroll and Benefits Coordinator play a critical role in ensuring the accurate and timely processing of payroll and administration of employee benefits within an educational services environment. This position is responsible for maintaining compliance with federal, state, and local regulations related to payroll and benefits, while also supporting the organization's commitment to employee satisfaction and retention. The coordinator will serve as a key liaison between employees, management, and external vendors to resolve payroll and benefits inquiries efficiently. By managing detailed records and reports, the role contributes to the financial integrity and operational effectiveness of the institution. Ultimately, the Payroll and Benefits Coordinator ensures that all employees are compensated correctly and have access to their entitled benefits, fostering a positive workplace culture.

Requirements

• Bachelor's degree in accounting, Human Resources, Business Administration or a related field, or equivalent work experience.
• At least 5 years of experience in payroll processing, 401K and benefits administration, preferably within an educational or public sector environment.
• Strong knowledge of federal, state, and local payroll laws and regulations.
• Proficiency with payroll software and Microsoft Office Suite, especially Excel, and ADP WFN.
• Excellent organizational skills with a high level of accuracy and attention to detail.

Nice To Haves

• Bachelor’s degree in business administration, Human Resources, or a related discipline.
• Experience with specific payroll systems such as ADP WFN & TIAA CREF.
• Certification such as Certified Payroll Professional (CPP).
• Familiarity with benefits administration platforms and employee self-service portals.
• Strong interpersonal skills with experience in conflict resolution and customer service.

Responsibilities

• Process and verify payroll data, including timekeeping records, wage calculations, deductions, and tax withholdings to ensure accurate and timely payroll distribution.
• Manage the EDI feeds to benefit carriers and 401K provider, reconciling accuracy of the feeds and employee accounts.
• Administer employee benefits programs such as health insurance, retirement plans, leave policies, and other related offerings, including enrollment, changes, and terminations.
• Maintain up-to-date payroll and benefits records, ensuring compliance with all applicable laws and organizational policies.
• Respond promptly to employee inquiries regarding payroll discrepancies, benefits eligibility, and policy clarifications, providing clear and professional communication.
• Collaborate with HR, finance, and external vendors to reconcile payroll accounts, prepare reports, and support audits or regulatory reviews.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level