Payments & Production Supervisor

Community Teamwork•Lowell, MA

2d•$28 - $31

About The Position

The Payments and Production Supervisor is responsible for processing vendor and client payments for the Energy Conservation Programs. This includes tracking job turnover; ensuring documentation to process payments is received from vendors and colleagues in a timely manner; analyzing reports; and identifying production issues. In addition, the Payments and Production Supervisor will work closely with the fiscal team to reconcile invoices with accounts receivable and accounts payable, and complete fiscal reporting and reporting to funders. This position also provides direct supervision of the Utility Program Data Specialist.

Requirements

High School Diploma or equivalent.
Minimum one (1) year experience in Accounting, Finance, Fiscal, or other relevant billing or utility program experience.
Excellent problem solving /judgment skills and a high level of attention to detail and accuracy.
Excellent analytical ability and research skills.
Good organizational, interpersonal oral and written communication skills.
Ability to work independently and as a team in a fast paced, detail-oriented environment.
Proficient computer skills required in basic computer software and data collection systems.
Experience with Accounts Payable software preferred.
Ability to perform local travel to meetings as necessary.
Sensitivity to needs of low income and elderly families required.

Nice To Haves

Experience with sales force and or similar accounting and tracking software preferred.
Experience with energy conservation program administration for a non-profit or utility company preferred.

Responsibilities

Prepare and analyze job aging, call back, in process inspection reports.
Supervise Utility Program Data Specialist providing guidance, training and performance feedback and ensuring the accuracy of data being reported in Monday.com, Sales Force and/or required software.
Develop tracking systems and meet with the Director of Energy Conservation Programs, Quality Control Assurance & Training Coordinator to develop strategies to ensure jobs are processed in a timely manner.
Assists the Director of Energy Conservation Programs to develop and submit monthly reports to the funding sources.
Receive, verify, and enter detailed and accurate documentation for all applicant categories in order to process payments to vendors, clients and contractors in a timely manner as determined by program funding sources.
Ensure payments are processed, balanced and reported within the time frame established.
Analyze and apply payments to invoices, work with fiscal team to prepare, distribute, reconcile and monitor invoices, accounts receivable and accounts payable for energy conservation programs. Involves analyzing invoices and payments from multiple funding sources, with different payment authorization rules.
Research and resolve discrepancies for all accounts and budget line items.
Research and respond to internal and external inquiries on a variety of budget accounts receivable and payable issues.
Answer calls and assist with questions regarding payments from both vendors and clients.
Prepare and process weekly Fuel Assistance check runs ensuring that all payments are issued in accordance with regulations.
Order supplies and monitor inventory for all energy conservation programs.
Assists Director of Energy Conservation Programs to monitor program budgets.
Communicate with CTI fiscal department with respect to monthly invoicing and reconciliation of invoices.
Assist the Fiscal Department with end of year reporting of all jobs completed, submitted and invoiced.
Uphold the values of CTI Equity, Integrity, Compassion.
The duties listed above are representative of the work performed. Other related duties may be assigned.

Benefits

4 Weeks of Paid Time Off
Paid Sick Leave
12 paid holidays
Medical, Dental, and Vision Insurance
Company Paid Life Insurance
Critical Illness Insurance
Pet Insurance
Tuition Reimbursement
Career Advancement and Professional Development Opportunities
5% employer contribution to your 401K retirement account after 6 months of employment
Great co-workers and a great mission with an outstanding Community Action offering a chance to help make a real difference in the lives of those we serve