Payment Specialist

Lamar University • Beaumont, TX

76d

About The Position

The Payment Specialist is responsible for processing payments for procured materials, supplies, equipment, services, contracts, and reimbursements for all University departments. This position utilizes accounting knowledge and skills to perform daily payment operations in compliance with university and state policies.

Requirements

• High School diploma required.
• A combination of education, experience, and training to produce the required knowledge and abilities could be considered.
• One (1) year of accounts payable-related experience or one (1) year experience working in a role closely associated with general office operations in an institution of higher education.
• Demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.
• Computer literacy, including proficiency in Microsoft Word and Excel as well as the ability to use standard office equipment.
• Ability to learn specialty accounting and procurement software.

Nice To Haves

• Associate or bachelor's degree preferred in a related field from an accredited institution.
• Experience in higher education or government accounts payable.
• Experience within Texas agencies preferred.
• Experience with Jaggaer (SciQuest) or any E-Procurement system.
• Experience with Ellucian Banner.
• Experience with Chrome River.

Responsibilities

• Perform entry-level accounts payable and payment services work using applicable guidelines, rules, policies, and laws.
• Prepare invoices and vouchers for payment using various funding sources.
• Post payments via purchase orders, invoices, and request-to-pay forms.
• Verify accuracy, terminology, and funding source of payments.
• Maintain proper payment files and records.
• Work with departments and vendors to ensure timely payment.
• Provide direction on routine payment issues and escalate non-routine matters.
• Establish and maintain effective business relationships.
• Serve as backup for the Payment Specialist, Travel.
• Run check processes and monitor error listings; make corrections as needed.
• Maintain current knowledge of university, TSUS, and state regulations.
• Assist with 1099 processing and audit support.
• Analyze documentation for legitimacy and policy compliance.
• Identify and recommend process improvement opportunities related to payment strategies.
• Gather documentation to support responses to public information requests.
• May assist with emergency purchases and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED