Paymaster - Accounts Payable

Corporate Office•Frisco, TX

7d•Onsite

About The Position

To ensure paychecks are completed in a timely manner in accordance with Omni Hotels Standards and in compliance with all State and Federal Wage and Hourly Regulations. All invoices incurred by the hotel are to be paid on a timely basis and all policies and procedures are followed.

Requirements

Prior payroll experience is preferred
Previous hotel experience preferred
Associate’s degree or equivalent
Must be proficient in Excel, Outlook and other general computer skills
Experience with Payroll applications such as Ultipro, Oracle, Kronos is preferred.
Candidate must have excellent time management skills, the ability to work with both internal and external customers and a keen eye for detail.

Responsibilities

Fully responsible for all functions of the Kronos/ADP payroll process.
Duplicate card report is issued to department heads on a daily basis.
Responsible for handling all P.I.F.'s for the weekly Payroll. New hires/Terminations.
Vacation, sick days, personal days, holiday pay, and funeral pay adjustments.
Personal information changes.
All P.I.F.'s are verified with required signature (3) and inputted into the computer (Kronos, ADP, YTD).
All payroll reports are printed daily/weekly i.e. Productivity Report, Tardy Report, etc.
Audit payroll on a weekly basis. Kronos hours to ADP and then to payroll distribution report.
Issues ID cards to all new associates, maintains log and trains associates to proper use of time clock.
Researches discrepancies with the payroll.
Files all related Payroll P.I.F.'s/Information.
Monitors yearly distribution of W-2.
Administers all wage verifications and processes accordingly.
Initiates wage increases when necessary.
Run monthly reports as required (S/C, TIPS, B-Day, associate addresses, associate lists of Social Security #'s, Department rate of pay, yearly review APS list.)
Perform any other payroll-related functions directed by the Controller.
Be available to assist the corporate audit team and provide any/all requested payroll-related information.
Responsible for addressing and correcting any areas found to be out of order by the Corporate Audit Team, with the assistance of the Hotel's Internal Auditor and/or Controller.
Responsible for monitoring and performing monthly areas highlighted under Payroll Verification section of the Internal Audit Checklist Report.
Ensure that the processing of all invoices is completed properly.
Process checks for payment of all invoices as necessary.
Process checks manually in an emergency situation.
Maintain complete and accurate files in order to handle vendor inquiries.
Reconcile vendor statements and solve any discrepancies.
Coordinate and analyze general ledger with controller.