Payable and Refund Lead (FA3)

State of Washington•Olympia, WA

52d•Hybrid

About The Position

We are dedicated to growing a culture of belonging through our values: Respect | Trust | Diversity | Inclusion | Equity At the Department of Licensing (DOL), we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government. We have an exciting new opening for a Payable and Refund Lead to join our growing Financial Services team in our Director's Office! As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident. If you have accounting experience and are looking for a role where you can make a real difference through customer service and problem solving, we encourage you to apply! As the Payable and Refund Lead, you will serve as our go-to expert for all program refund operations. In this pivotal role, you'll review, reconcile, and verify the accuracy and compliance of every processed and returned refund, including warrant cancellations. You'll collaborate closely with teams across all divisions, providing skilled oversight, guidance, and consultation on complex and specialized accounting activities. Your expertise will help us maintain integrity, streamline processes, and support high-quality financial operations. Most importantly, the work you do will directly support our agency in helping every Washington resident to live, work, drive, and thrive.

Requirements

Three (3) years of professional experience in, accounting, auditing, or other professional based fiscal fields.
Two (2) years of relevant education that includes 18 quarter, or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience.
One (1) year of experience accurately use the ten-key numerical keypad on a computer or adding machine to enter numerical data by touch.
One (1) year of experience entering accurate accounting related information into an electronic accounting system.
One (1) year providing customer service by listening attentively, identifying issues, providing options, fulfilling services and/or exercising knowledge of laws and regulations to assist others.
One (1) year of experience conveying ideas and information in writing, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
One (1) year of experience using spreadsheet software, such as Excel to find and replace data, create, modify, print, and format spreadsheets, work with basic formulas and functions, use templates, styles, autoformat and multiple worksheets.
One (1) year of experience using word processing software, such as Microsoft Word and personal information web manager.
Six (6) months of experience analyzing and reconciling general or subsidiary ledger for validity and accuracy.
Six (6) months of experience performing research, gathering applicable records, and managing hardcopy and electronic accounting records.

Nice To Haves

Experience accurately inputting data and reviewing transactions in Agency Financial Reporting System (AFRS) and ability to run Enterprise Reporting reports.
Knowledge of Office of Financial Management (OFM) Federal, and State regulations and guidelines.
Experience using DOL specific systems such as DRIVES or POLARIS.
Experience in accounting theory, principles and practices, internal control procedures, financial management software applications, and Generally Accepted Accounting Principles (GAAP).

Responsibilities

Ensure compliance with DOL, SAAM, GAAP, GASB, RCW, WAC, and UCP policies.
Perform complex review and analysis to ensure all refunds and cancellations are accurate and use the appropriate General Ledgers (GL) and Chart of Accounts (COA) coding per sub-ledgers.
Track trends, determine audit compliance, and produce Journal Vouchers (JVs) to make corrections as needed.
Review and release, ensuring accuracy, for all rent and utility payments made by the Fiscal Analyst 1.

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