Patient Services Specialist I - League City Rehab, Outpatient (Casual <= 19.99 hours)

University of Texas Medical Branch (UTMB)•League City, TX

4h•Onsite

About The Position

The Patient Services Specialist I is responsible for creating a positive patient experience by consistently exceeding expectations in customer service and patient care. This role involves coordinating clerical and medical activities for a healthcare team, managing patient registration, and facilitating access to UTMB services for both new and returning patients. Key functions include providing high-level customer service, managing scheduling, handling patient arrivals, completing registration processes, and ensuring proper patient disposition.

Requirements

Associate degree and no experience.
An equivalent combination of education and experience relevant to the role may be considered for this position.
For departments reporting under Health System Ambulatory Operations, a valid Basic Life Support (BLS) certification must be obtained within 90 days of hire.
Certification must be maintained for the duration of their employment in this position.
Proficient in use of PC with experience in Excel, Word, and database management packages.
Analytical and ability to collect and trend data.
Knowledge of patient care and patient problems.
Excellent human relations and written and oral communication skills.
Ability to problem-solve.

Nice To Haves

Excellent customer service and/or administrative support skills
Proficiency with a personal computer
Customer service experience in a medical office environment a plus

Responsibilities

Provides high level customer service in all interactions with internal and external customers.
Provides direct, professional, and knowledgeable interactions with patients, physicians, referral sources, and the treatment team.
Answers calls accurately and with exceptional customer service at all times.
Ensures caller’s needs are met and accurate information is obtained.
Ensures calls are documented and triaged appropriately ensuring patient satisfaction and patient safety.
Completes telephone encounter process if appropriate.
Acts as patient advocate and liaisons with various departments to meet mutual goals.
Maintains patient confidentiality regarding access to patient and other clinical information via email, computer, fax and mail.
Addresses concerns of patients, provides service recovery, and escalates issues as needed.
Applies the policies of the clinical entity to schedule appointments.
Coordinates financial counseling for day surgery.
Completes reminder calls to patients for scheduled appointments.
Educates patient/responsible parties regarding billing process and any additional financial responsibilities including third party benefits information.
Provides out of pocket cost estimates to patients.
Counsels patients about unpaid bills.
Obtains future appointments at time of service for clinic follow-up, referrals, and ancillary services.
Arrives patients and prepares paperwork/chart for visit.
Appropriately receipts all monies collected, tokens distributed, and deferments authorized.
Verifies, ensures eligibility, and pre-registers patients by obtaining patient demographics and third-party coverage(s) at every encounter.
Obtains and documents information required for third party reimbursement.
Ensures compliance with Medicare and third-party coverage.
Communicates with patient, referral source, UTMB physician and clinical staff regarding any obstacle to access or authorization.
Fully dispositions each patient within the designated timeline.
Adheres to internal controls established for department.