Patient Services Rep II

University Healthcare Alliance•San Jose, CA

12d•$27 - $35

About The Position

Under general supervision, operates as part of the care team performing a variety of functions such as greeting patients, patient registration, insurance coverage and eligibility verification, scheduling and telephone management. The PSR II performs PSR I duties, in addition, acquires job skills to complete substantive assignments/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate actions; executes work in an assigned area to develop expertise needed to be fully functional in an assigned specialty area/clinic. Locations Stanford Health Care - University Healthcare Alliance

Requirements

High school graduate or equivalent required.
One (1) year of PSR or related experience required.
Same as Level I and, in addition: Requires the ability to apply knowledge to perform work.
Strong verbal/written communication and listening skills; including excellent interpersonal skills and telephone communication.
Ability to maintain composure during challenging interpersonal interactions.
Legible handwriting.
Basic math skills necessary to collect payments and balance cash drawer.
Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information into practice management system and EHR.
Proficient user for clinical computers systems.
Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted and maintain standard workflow.
Ability to work with others in a flexible, cooperative manner.

Nice To Haves

Graduate of a Medical Receptionist training program, healthcare experience, or related preferred.
EPIC experience preferred.

Responsibilities

C-I-CARE Executes world class practices of service and patient care in support of C-I-CARE standards. Uses C-I-CARE templates and the following components for all communication with patients and staff: CONNECT with people by calling them their proper name, or the name they prefer (Mr., Ms., Dr.) INTRODUCE yourself and your role COMMUNICATE what you are going to do, how long it will take, and how it will impact the patient ASK permission before entering a room, examining a patient or undertaking an activity RESPOND to patient’s questions or requests promptly; anticipate patient needs EXIT courteously with an explanation of what will come next
Performs independently all of Level I, in addition, but not limited to the following:
Greets patients and others entering the department in a courteous and professional manner in accordance with performance standards.
Registers new patients and updates existing patient accounts in a courteous and professional manner in accordance with performance standards.
Schedules new or follow-up appointments in a courteous and professional manner in accordance with performance standards.
Identifies accepted insurance plans and those requiring referrals.
Determines if patient has a co-payment or deposit; accepts and records receipt of payment; provides applicable waiver and obtains appropriate signature; and, when appropriate, scans copy of patient’s photo ID, insurance card and/or waiver.
Resolves any system red flags as they are encountered.
Responds to requests from patients, family members, physicians and staff in a courteous and professional manner in accordance with performance standards.
Facilities communication between the patients and the physicians or clinic.
Delivers basic knowledge regarding clinic-specific processes.
Accurately documents and routes calls to the appropriate department(s).
Manages flow of information received from various sources to appropriate staff member.
May handle and deliver requests for approvals requiring signatures or input, lab reports, correspondence, dictations, and medical records.
Accesses EHR to communicate to clinical staff members and/or physicians through telephone encounters using SBAR format and/or appropriate smart phrases in accordance with performance standards.
Manages EHR in-basket(s), work queues and schedule templates as assigned in accordance with performance standards.
Balances cash sheet and cash drawer, completes daily deposit summary and prepares monthly deposit summary in accordance with performance standards.
Assists with master scheduling template for the department.
Specialized scheduling/referral coordination.
Floats as needed.
Provides orientation and training to new staff as assigned.
Serves as a job expert in assigned areas, taking on additional special assigned duties.
All other duties as assigned including department-specific functions and responsibilities:
Performs other duties as assigned and participates in organization projects as assigned.
Adheres to safety, P4P’s (if applicable), HIPAA and compliance policies.