Patient Services Assistant

Community Action Partnership of San Luis Obispo•San Luis Obispo, CA

About The Position

Patient Services Assistants play a vital role in supporting both front and back-office operations at the Center for Health and Prevention Reproductive Healthcare Clinics. They help ensure smooth clinic flow, maintain accurate medical records, input data into the Practice Management System/Electronic Health Records (PMS/EHR), and provide client education. These assistants adhere to all federal, state, and grant requirements while upholding CAPSLO’s mission. Their responsibilities include assisting with patient registration, offering respectful and compassionate service, and helping ensure clients are seen by medical providers in a timely manner. What you bring to the table: Level I: Must possess a Medical Assistant (MA) certificate, Certified Nurse’s Assistant certificate (CNA) or onsite training. 6 months of front or back-office experience in a medical practice desired. Must have a High School Diploma/GED or equivalent and be at least 18 years of age. Level II: One year of related experience, plus a minimum of one year as a Patient Services Assistant I for The Center for Health and Prevention, and proficient in all level I front or back-office duties. OR Three years of experience in a medical environment plus a minimum of six months as a Patient Services Assistant I at The Center for Health & Prevention and proficient in all level I front or back-office duties. Level III: Two years of related medical experience plus a minimum of two years as a Patient Services Assistant or an equivalent combination of both. Must be proficient in all Level I and II responsibilities. Fluency in two or more languages, including one that supports the needs of the program and community is preferred, but not required

Requirements

Level I: Must possess a Medical Assistant (MA) certificate, Certified Nurse’s Assistant certificate (CNA) or onsite training.
Must have a High School Diploma/GED or equivalent and be at least 18 years of age.
Level II: One year of related experience, plus a minimum of one year as a Patient Services Assistant I for The Center for Health and Prevention, and proficient in all level I front or back-office duties. OR Three years of experience in a medical environment plus a minimum of six months as a Patient Services Assistant I at The Center for Health & Prevention and proficient in all level I front or back-office duties.
Level III: Two years of related medical experience plus a minimum of two years as a Patient Services Assistant or an equivalent combination of both. Must be proficient in all Level I and II responsibilities.

Nice To Haves

6 months of front or back-office experience in a medical practice desired.
Fluency in two or more languages, including one that supports the needs of the program and community is preferred, but not required

Responsibilities

Answer multi-line phone system, directs and routes calls.
Take messages and schedules clinic appointments for all clinic sites.
Make phone calls to clients to confirm appointments and schedules various follow-up appointments as needed.
Greet clients and visitors and provide assistance, general information and referrals to all inquiries.
Maintain confidential client medical records in accordance with established procedures and standards.
Enter all patient data into the PMS/EHR.
Maintain front-office flow and adheres to customer service policy standards for the clinic.
Maintain cleanliness of all patient areas in the clinic.
Collect fees and donations and issues receipts.
Prepare daily deposits and faxes deposit forms to Administration.
Processes requests for medical records and facilitates prescription refills.
Employment in Head Start, Early Head Start and Migrant and Seasonal Head Start Programs is contingent upon approval of the Policy Council.