Patient Services Assistant

Virginia Tech • Blacksburg, VA

74d • $15

About The Position

This position serves as first point of contact for clients and visitors at the Veterinary Teaching Hospital and the Veterinary College. Will ensure proper registration of Small and/or Large Animal Patients to the Veterinary Teaching Hospital. Assist in providing communication support to the College and Hospital. Serves as a contact for emergencies within the building. Interacts with Virginia Tech Police and College Security. May handle physical plant calls as needed. Supports the Patient Services area in proper registration, admissions and discharging. Processes invoices and collects payments from clients. Must be able to calmly and quickly handle patient emergency situations; ensuring personnel needed are contacted in a timely manner. General office duties-faxing, copying, scanning & uploading forms/medical records and processing medical records. Will provide general, infrequent after-hours support as needed via the telephone. This person must have good communication skills and be able to communicate well with referring vets, clients, faculty, staff and students. Maintains a calm and pleasant demeanor at all times. Must be very adept at multitasking. This position will serve many areas and take on the role of liaison between the client and the VTH. The goal for this relationship is to make the clients experience with the VTH to be as smooth and efficient as possible. Ensuring the owner and patient receive the best possible attention. This position is considered essential personnel and it is necessary for employee to report to work when the University is closed due to inclement weather.

Requirements

• Previous experience in a professional office environment.
• Demonstrated strong communication and customer service skills.
• Ability to work under stress.
• Ability to maintain a pleasant controlled voice.
• Ability to multitask.

Nice To Haves

• Experience in a busy professional office handling multiple phone lines with direct public contact.
• Veterinary office experience desired.
• Knowledge of medical terminology.

Responsibilities

• Serve as first point of contact for clients and visitors at the Veterinary Teaching Hospital.
• Ensure proper registration of Small and/or Large Animal Patients.
• Provide communication support to the College and Hospital.
• Act as a contact for emergencies within the building.
• Interact with Virginia Tech Police and College Security.
• Handle physical plant calls as needed.
• Support the Patient Services area in proper registration, admissions, and discharging.
• Process invoices and collect payments from clients.
• Handle patient emergency situations calmly and quickly.
• Perform general office duties such as faxing, copying, scanning, and uploading forms/medical records.
• Provide general, infrequent after-hours support via telephone.
• Communicate effectively with referring vets, clients, faculty, staff, and students.
• Maintain a calm and pleasant demeanor at all times.
• Multitask effectively.

Benefits

• Starting wage at $15.33 an hour.

What This Job Offers

• Job Type: Part-time
• Industry: Educational Services