Patient Scheduling Representative - Outpatient Rehab

MaineGeneral Health•Augusta, ME

22h

About The Position

Job Summary: Coordinates the scheduling of patient procedures/diagnostics for assigned area or function. Job Description: Patient Scheduling: Managing all scheduling activities associated with patient treatments, including new patient consults, follow-up appointments, and ancillary tests, with a keen focus on timeliness and accuracy. Emergent Scheduling: Responding promptly to emergent scheduling requests by liaising with providers, patients, and relevant departments to accommodate urgent needs. Customer Service Excellence: Providing friendly, empathetic, and professional customer service to all patients, creating a positive and supportive experience throughout their journey. Collaborative Support: Working closely with the clinical team to provide necessary support tailored to the department's needs, ensuring seamless coordination of patient care. Insurance Authorization: Updating/entering insurance authorizations as required, contributing to the financial integrity of the department. Imaging Record Requests: Responsible for all imaging record requests, ensuring timely and accurate retrieval and dissemination of patient records. Qualifications: We are seeking candidates who embody our values of excellence, compassion, and teamwork, with the following qualifications: Experience: Preferably, two or more years of related work experience in a medical office setting, demonstrating familiarity with patient scheduling processes, medical terminology, and office workflows. Technical Skills: Proficiency in Microsoft Office applications is essential, enabling effective communication and documentation of scheduling activities. Key Competencies: Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this role. Effective time management and problem-solving abilities are also critical, along with the capacity to prioritize tasks in a dynamic environment. Communication Skills: Confident and articulate oral and written communication skills are necessary for engaging with patients, providers, and colleagues effectively. Insurance Knowledge: A basic understanding of insurance processes and authorizations is preferred, enhancing your ability to navigate patient billing and reimbursement procedures. We are looking for individuals who are not only skilled but also dedicated to making a positive difference in the lives of our patients. If you have a strong background in medical office settings and a commitment to providing excellent patient care, we encourage you to apply. Scheduled Weekly Hours: 40 Scheduled Work Shift:

Requirements

two or more years of related work experience in a medical office setting, demonstrating familiarity with patient scheduling processes, medical terminology, and office workflows.
Proficiency in Microsoft Office applications is essential, enabling effective communication and documentation of scheduling activities.
Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this role.
Effective time management and problem-solving abilities are also critical, along with the capacity to prioritize tasks in a dynamic environment.
Confident and articulate oral and written communication skills are necessary for engaging with patients, providers, and colleagues effectively.

Nice To Haves

A basic understanding of insurance processes and authorizations is preferred, enhancing your ability to navigate patient billing and reimbursement procedures.

Responsibilities

Managing all scheduling activities associated with patient treatments, including new patient consults, follow-up appointments, and ancillary tests, with a keen focus on timeliness and accuracy.
Responding promptly to emergent scheduling requests by liaising with providers, patients, and relevant departments to accommodate urgent needs.
Providing friendly, empathetic, and professional customer service to all patients, creating a positive and supportive experience throughout their journey.
Working closely with the clinical team to provide necessary support tailored to the department's needs, ensuring seamless coordination of patient care.
Updating/entering insurance authorizations as required, contributing to the financial integrity of the department.
Responsible for all imaging record requests, ensuring timely and accurate retrieval and dissemination of patient records.

Benefits

Supporting all aspects of our employees’ wellness – physical, emotional and financial – is a critical component of being a great place to work.
With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.
Physical Wellness: We offer quality health, dental, and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs.
Employees have access to industry-leading leave for new parents.
A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holidays, be with family, go on vacation, or simply take care of themselves.
Emotional Wellness: When life gets challenging, employees have access to our Employee Assistance Program for employees and anyone in their household.
Financial Wellness: Access the wages you’ve already earned before payday with Payactiv, giving you greater flexibility over your finances.
Tuition Reimbursement is available to all employees to further develop skills and career.
We offer eligible employees up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan.
Three insurance plans are available to protect your family from the sudden loss of income in the event of your death, terminal illness or serious injury from accident.
We offer both short-term and long-term disability insurance to replace a portion of your income if you become disabled and cannot work for a period of time.
Career Mobility: Helping our employees develop their skills and grow their careers is critical to how we retain our talent and sustain our business.
We do this by offering our teammates a variety of leadership-supported programs and learning and development resources for every stage of their professional development.
We know that our employees are our most valuable resource – they’re how we grow our business and care for our community.