Patient Rep (Front Desk) (47206)

CHARLOTTE EYE EAR NOSE AND THROAT ASSOCIATES PA•Charlotte, NC

2d•Onsite

About The Position

CEENTA is the premier eye, ear, nose, and throat group in the Carolinas. You’ll join a supportive, mission‑driven team committed to providing exceptional patient care and a collaborative clinical environment. CEENTA is seeking a friendly, professional, and detail‑driven Patient Representative (Front Desk) to provide exceptional customer service and administrative support to our busy clinical offices. You will guide patients through the check‑in and check‑out process, manage appointment scheduling, verify insurance, and support clinic flow while upholding CEENTA’s standards of compassionate patient care What you will do: Welcome and check in patients; ensure efficient and courteous patient flow. Verify and enter patient demographics and insurance information in the EHR. Schedule, reschedule, and cancel appointments. Operate a multi‑line phone system; monitor and return messages promptly. Process check‑out, collect co-pays and balances, and help patients understand statements and payment plans. Assist patients with kiosk usage and resolve appointment report errors. Maintain work queues and index documents into the EHR. Keep lobby and patient areas clean and organized. Support clinical teams by sending messages, scanning documents, organizing mail, and other administrative needs. Demonstrate professionalism, confidentiality, and adherence to CEENTA policies. A Typical Day You’ll greet patients with a welcoming smile, complete check‑in processes, verify insurance, schedule visits, collect payments, respond to calls and messages, and assist with administrative needs such as scanning, document indexing, and distributing incoming communication. You play a central role in keeping the clinic running smoothly and ensuring every patient feels cared for. Schedule: Mon–Fri, 8a–5p; occasional early or late clinic rotation pending provider’s schedule.

Requirements

High school diploma or equivalent, required.
Strong communication skills—professional, clear, and courteous.
Proficiency with EMR systems, Microsoft Office, and office equipment.
Ability to multitask in a fast‑paced environment while maintaining accuracy and a positive attitude.
Ability to handle confidential information with professionalism.

Nice To Haves

Prior experience in customer service or a patient‑facing medical office role, preferred.

Responsibilities

Welcome and check in patients; ensure efficient and courteous patient flow.
Verify and enter patient demographics and insurance information in the EHR.
Schedule, reschedule, and cancel appointments.
Operate a multi‑line phone system; monitor and return messages promptly.
Process check‑out, collect co-pays and balances, and help patients understand statements and payment plans.
Assist patients with kiosk usage and resolve appointment report errors.
Maintain work queues and index documents into the EHR.
Keep lobby and patient areas clean and organized.
Support clinical teams by sending messages, scanning documents, organizing mail, and other administrative needs.
Demonstrate professionalism, confidentiality, and adherence to CEENTA policies.