Patient Administrator/ Aide- Charlestown

Affidea Ireland•Charlestown, NH

1d•Onsite

About The Position

The Affidea Group is one of the most successful European healthcare diagnostics imaging companies, we have over 400 staff within our Irish clinics. The business operates diagnostic imaging and minor injuries centres' around the country, offering a broad range of cutting-edge imaging technology and healthcare services to the public, insurers, employers and other organisations. We are now seeking an experienced Patient Admin/ Aide to join our team in Affidea - Charlestown Responsibilities: Patient Administrator: Patient Coordination: Greet and assist patients in person, by phone, or via email in a professional and courteous manner. Schedule, confirm, and manage patient appointments, ensuring optimal use of clinical resources. Register new patients and update existing records accurately in the patient management system. Provide patients with necessary information regarding appointments, procedures, and clinic policies. Administrative Support: Maintain and organize patient files, ensuring confidentiality and compliance with data protection regulations. Process referrals, medical reports, and correspondence in a timely and accurate manner. Liaise with clinical staff to coordinate patient flow and support service delivery. Handle patient queries and complaints, escalating issues when necessary. Systems and Documentation: Use software to manage patient data and appointment schedules. Ensure all documentation is completed accurately and filed appropriately. Generate reports and assist with audits as required by management. Compliance and Quality: Adhere to all relevant policies, procedures, and regulatory standards. Maintain a clean and organized reception and administrative area. Participate in quality improvement initiatives and contribute to service development. Radiographer Aide: Patient-Facing Support Greet patients, verify identity at every encounter, explain what to expect, and provide empathetic support throughout the visit. Assist with safe patient transfers and positioning using approved manual-handling techniques; remain with and monitor patients who require supervision; promptly escalate concerns to the supervising Radiographer/Sonographer. Support basic comfort needs and keep patients informed about delays and next steps. MRI Support Assist with patient changing, transfers, comfort and communication; restock consumables and support questionnaire pre-checks as directed. Assist the Radiographers in placing and removing coils, and patient positioning Quality, Safety & Infection Prevention Uphold Infection Prevention & Control, JCI hygiene standards and International Patient Safety Goals. Follow local radiation protection rules when present in the MRI department. Participate in audits, stock checks, equipment cleaning logs and room turnaround standards; report incidents/near misses promptly. Stock, Housekeeping & Logistics Keep clinical and non-clinical areas tidy and ready; restock consumables; manage waste streams correctly (incl. sharps/clinical waste). Professional Conduct & Development Maintain confidentiality and data protection; use PPE and follow manual/patient handling training. Support new staff orientation when asked; complete mandatory training and keep competencies up to date (e.g., BLS, manual handling, fire etc.)

Requirements

Leaving Certificate (UK Equivalent)
1 year + administration experience is essential
Excellent MS Office Skills
Ability to work as part of a team
Strong patient focus
Excellent communication skills
Empathy
Flexibility and adaptability to be able to deal with different tasks
Honesty and Integrity

Nice To Haves

FETAC Level 5 Care Assistant
FETAC with Radiographer Module complete
Manual Handling, Basic Life Support, Fire Training Certificates

Responsibilities

Greet and assist patients in person, by phone, or via email in a professional and courteous manner.
Schedule, confirm, and manage patient appointments, ensuring optimal use of clinical resources.
Register new patients and update existing records accurately in the patient management system.
Provide patients with necessary information regarding appointments, procedures, and clinic policies.
Maintain and organize patient files, ensuring confidentiality and compliance with data protection regulations.
Process referrals, medical reports, and correspondence in a timely and accurate manner.
Liaise with clinical staff to coordinate patient flow and support service delivery.
Handle patient queries and complaints, escalating issues when necessary.
Use software to manage patient data and appointment schedules.
Ensure all documentation is completed accurately and filed appropriately.
Generate reports and assist with audits as required by management.
Adhere to all relevant policies, procedures, and regulatory standards.
Maintain a clean and organized reception and administrative area.
Participate in quality improvement initiatives and contribute to service development.
Greet patients, verify identity at every encounter, explain what to expect, and provide empathetic support throughout the visit.
Assist with safe patient transfers and positioning using approved manual-handling techniques; remain with and monitor patients who require supervision; promptly escalate concerns to the supervising Radiographer/Sonographer.
Support basic comfort needs and keep patients informed about delays and next steps.
Assist with patient changing, transfers, comfort and communication; restock consumables and support questionnaire pre-checks as directed.
Assist the Radiographers in placing and removing coils, and patient positioning
Uphold Infection Prevention & Control, JCI hygiene standards and International Patient Safety Goals.
Follow local radiation protection rules when present in the MRI department.
Participate in audits, stock checks, equipment cleaning logs and room turnaround standards; report incidents/near misses promptly.
Keep clinical and non-clinical areas tidy and ready; restock consumables; manage waste streams correctly (incl. sharps/clinical waste).
Maintain confidentiality and data protection; use PPE and follow manual/patient handling training.
Support new staff orientation when asked; complete mandatory training and keep competencies up to date (e.g., BLS, manual handling, fire etc.)