Patient Access Specialist - Access Center

University of Texas Medical Branch (UTMB) • Webster, TX

8h • Onsite

About The Position

The Patient Access Specialist represents the voice of UTMB's Access Center, creating a nurturing, competent, and confident atmosphere for all callers. This role is crucial for skillfully determining caller needs and navigating through multiple functions and departments seamlessly. Specialists provide high-level customer service for a 24/7, 365-day call center, handling a high volume of calls, scheduling appointments, and assisting callers with various needs.

Requirements

• Associate’s degree and no experience.
• An equivalent combination of education and experience relevant to the role may be considered for this position.

Nice To Haves

• Previous experience in a healthcare setting and/or high-volume call center environment preferred.

Responsibilities

• Provides high level customer service skills for 24/7, 365 days a year Call Center.
• Answers high volume of calls while multi-tasking with available resources to schedule appointments and assist callers with their specific needs.
• Promotes positive and professional communication
• Provides a professional and empathetic voice to the callers to nurture their needs
• Analyzes caller concerns and determines best course of action to resolve and address their concern.
• Gateway to appointment scheduling for large numbers of UTMB clinics.
• Efficiently communicates callers’ requests and determines the best solution.
• Able to cancel and reschedule based on patients’ needs and clinic guidelines
• Escalates patient concerns and issues-utilizing defined processes
• Able to preregister patients as required; obtain patient demographics and insurance information and updates as required to ensure most accurate information is on file
• Works with Access center nursing staff to quickly identify and resolve urgent patient issues.
• Listens to and re-emphasizes caller concerns, ensuring accurate triage and effective communications.
• Facilitates physician consultation requests and assists with patient referrals when appropriate.
• Is knowledgeable and proficient in the use of AMCOM, EPIC, Invision, CECC and other software applications used to store and manage patient information and facilitate patient care.
• Utilizes several media applications in unison to resolve caller concerns and understands the purpose and proper use of each system
• Enforces UTMB regulations and guidelines when utilizing the systems
• Is knowledgeable of the entire institution, all clinical departments and resources, Locations, Contact information, Scheduling guidelines, Personnel resources, Area specific guidelines, Age specific guidelines, Disease process specific guidelines and Basic guidelines related to consumer health plans.
• Is knowledgeable and proficient in the scheduling process for all clinic areas
• Understands the procedures for each clinic and educates the caller
• Skilled at utilizing software applications for making appointments
• Utilizes critical thinking to determine call priority to support nursing intervention
• Enhances customer confidence by expediting callers concerns to appropriate individuals
• Crucial to the facilitation of the consumer online appointment request system
• Performs related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree