Patient Access Associate (On-Site) (H) Full Time Bascom Palmer Eye Institute Palm Beach Gardens, FL

University of Miami•Palm Beach Gardens, FL

9d•Onsite

About The Position

The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for a Patient Access Associate, in the Department of Patient Access in Palm Beach Gardens, Florida. The Patient Access Associate (On-Site) projects a professional and welcoming demeanor and welcomes visitors (i.e., vendors, customers, patients, staff, students etc.) to the department by promptly greeting them, in person or on the telephone, and answering or referring their inquiries appropriately. The Patient Access Associate (On-Site) serves as the first point of contact for patients and customers entering facility/department and interfaces effectively with all members of the healthcare team, keeping patients informed of any delays.

Requirements

High School diploma or equivalent
Minimum 1 year of relevant experience
Ability to communicate effectively in both oral and written form
Ability to handle difficult and stressful situations with professional composure
Ability to maintain effective interpersonal relationships
Ability to recognize, analyze, and solve a variety of problems
Ability to exercise sound judgment in making critical decisions
Ability to analyze, organize and prioritize work under pressure while meeting deadlines
Ability to work evenings, nights, and weekends as necessary
Tier 1 essential worker that provides critical functions that cannot be paused in traditional and non-traditional healthcare settings.
Subject to potential contact/exposure to patients who can transmit contagious diseases.
Able to be available 30 minutes prior to opening and after clinic ends, which fluctuates depending on clinic and provider, in addition to weekends, evenings, holidays, and during disastrous events (e.g., hurricanes, pandemics, etc.)
Able to float and provide coverage without advance notice based on daily organizational needs, including working in offsite locations, tents or having to come onsite if working remotely.
Onsite presence is required to fulfill role regarded as vital in the delivery of healthcare services regardless of environmental conditions.
Adherence to punctuality and attendance standards, remaining flexible to meet departmental needs and ensure appropriate clinic flow.
Ability to navigate multiple systems and independently service patients promptly in a fast paced, constantly changing environment.
Knowledge of health care regulatory guidelines and compliance including but not limited to: OSHA, HIPAA, JC, AHCA, EMTALA, and CMS.
Ability to recognize, analyze, solve, and de-escalate issues that may arise during workday by applying sound judgement and critical thinking.
Strong telephone contact handling skills and active listening.
Ability to adapt/respond to different types of situations and personalities.
Excellent communication and presentation skills.
Ability to prioritize and manage time effectively.

Nice To Haves

Customer service experience preferred

Responsibilities

Greets visitors to the department and directs them to their requested destination.
Answers incoming calls and places outgoing calls, in a timely and efficient manner, while providing Exceptional customer service to further a positive institutional image.
Responds to general questions and inquiries, forwards non-routine requests to appropriate staff for handling.
Assists with general administrative task, such as sorting departmental mail, faxes, troubleshooting office equipment etc.
Maintains department directories and visitation logs.
Maintains a tidy and clean reception area.
Places orders for department supplies as requested by department leadership.
Projects a professional appearance and pleasant demeanor creating a welcoming atmosphere.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Serves as the first point of contact for patients and customers entering facility/department.
Projects a welcoming professional demeanor and promptly greets and provides assistance by responding to routine questions and wayfinding information.
Interacts and works effectively with patients of all ages, and the healthcare team to ensure a favorable first impression and positive patient/customer experience.
Obtains patient identification and compares against information in EMR, to properly identify patient before marking as present.
Assists patients in navigating self-serve kiosks.
Queues patients for check-in/out.
Identifies patients arriving late and communicates with clinical team.
Confirms patient identity and places wristband on patients.
Identifies patients at risk of falls and places appropriate wristband.
Provides updates to patients waiting in reception area.
Interfaces effectively with all members of the healthcare team and keeps patients informed of any delays.