Parts Coordinator

HTS Engineering Ltd. • Williston, VT

24d

About The Position

Control Technologies, Inc. (CTI) is a leading HVAC and Building Controls service provider supporting commercial, industrial, and institutional clients throughout the region. We pride ourselves on technical excellence, fast response, and outstanding customer relationships. We are growing — and we’re looking for a proactive, detail-driven Parts Coordinator with HVAC/Controls knowledge to support our field service team. The Parts Coordinator is responsible for sourcing, ordering, organizing, and tracking parts and materials used by our HVAC and Controls technicians. This role ensures that the right parts get to the right job at the right time. The ideal candidate understands HVAC/Controls systems, is highly organized and tech-savvy, communicates well, works proactively, and is willing to put in extra effort during urgent needs.

Requirements

• 3+ years experience in HVAC, Controls, Mechanical, or related parts coordination
• Strong understanding of HVAC/Controls components
• Excellent computer skills (ERP systems, spreadsheets, vendor portals)
• Strong communication and organizational skills
• Problem-solving mindset and proactive work style
• Valid driver’s license (occasional local parts pickup required)
• Ability to lift 50 lbs and navigate warehouse environments

Responsibilities

• Source and order HVAC/Controls parts from vendors
• Maintain accurate inventory and stock levels
• Track shipments, lead times, backorders, and deliveries
• Verify OEM part numbers and compatibility
• Prepare parts kits for service jobs
• Assist technicians with part identification and availability
• Resolve part shortages and find alternative solutions
• Prepare small-scope parts estimates for service work
• Confirm pricing, availability, and materials
• Communicate lead times and estimate details promptly
• Maintain purchase logs, packing slips, and parts records
• Update ERP/service software with parts data daily
• Use vendor portals, spreadsheets, and digital tools efficiently
• Communicate professionally with vendors and internal teams
• Provide updates on delays or substitutions
• Build and maintain strong vendor relationships
• Anticipate material needs for upcoming projects
• Keep warehouse areas clean and organized
• Step up during urgent or high-volume periods

Benefits

• Competitive pay
• Growth opportunities
• Stable long-term career in a specialized industry
• Supportive leadership and strong team environment
• Training in HVAC and Controls systems available
• Meaningful impact supporting customer uptime

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees