Part-Time Program Coordinator

FLIPANY•West Palm Beach, FL

About The Position

About FLIPANY FLIPANY is a 501c (3) non-profit, community-based agency that serves to advance healthy equity through nutrition education, mentored physical activity programs, and wellness initiatives. FLIPANY is proud to service the South Florida Community (Miami-Dade, Broward, and Palm Beach County). FLIPANY is disrupting the way health and wellness support is offered to communities that have been historically ignored. We serve nutritious food, encourage healthy eating, and get people to move.  Whether we are working with partners to connect families to food, teaching kids to dice veggies or kick a ball, or designing customized health and wellness programs, FLIPANY takes an active, “hands-on” approach. We incorporate life skills into all of our programs to increase the emotional well-being and resilience of the kids and families. We push beyond boundaries and explore every opportunity to offer creative health and wellness initiatives that inspire people to transform their lives forever. Position Overview: This is a seasonal position aligned with FLIPANY’s program cycles. Based on organizational needs, funding, and performance, there may be opportunities for continuation, including potential transition into a full-time dual-role structure combining meal site monitoring and instructional responsibilities, such as facilitating healthy cooking and nutrition education classes (following training). The Program Coordinator plays a dual role, engaging directly with youth while also overseeing program monitoring and compliance. FLIPANY operates through an agency-to-agency model, meaning this position works closely with partner agencies throughout the Palm Beach County community. This role is ideal for a passionate individual prepared to mentor and guide youth through social-emotional learning activities and wellness experiences that promote healthy lifestyle habits. At its core function, this position manages a caseload of approximately 15 meal service sites, ensuring compliance with Child Care Food Program and Summer BreakSpot regulations. Responsibilities include conducting site visits, tracking required paperwork, training site staff, and verifying accurate meal reporting and documentation. The position also supports outreach efforts including identification of potential partner sites, development of leads, and conducting pre-operational visits to expand FLIPANY’s network of meal sites.

Requirements

A High school diploma with some post-secondary coursework in social work, nutrition or youth services and/or work experience in a related field (Associate 's degree preferred)
Administrative and customer service experience
Valid Florida Driver’s License and access to a reliable vehicle for travel to program sites
Must be detail-oriented
Proficiency in Microsoft Office 365 and Microsoft Teams to support program delivery, communication, and documentation.
Strong organizational, administrative, and time management skills, with attention to detail
Ability to manage multiple responsibilities effectively and consistently meet deadlines.
Excellent written and verbal communication skills, with a customer service mindset.
Demonstrated ability to build and maintain positive relationships and collaborate effectively with youth, site staff, and partner agencies.
Able to balance engaging instruction with accurate monitoring and compliance responsibilities to ensure program integrity.
Skilled in behavior and classroom management, with the ability to guide youth through structured activities and social-emotional learning experiences.
Ability to deliver engaging, in-person classes to groups of 15–20 youth, on an as-needed basis.
Able to be available for occasional evenings and weekends for deadlines, community outreach, or fundraising events.
Must have the use of sensory skills to effectively communicate and interact with other employees and the public using telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use hands to fingers, handle, feel, or operate objects, and read and write English.
Physical capability to effectively use and operate various items of office equipment, such as, but not limited to, a personal computer, calculator, copier, and fax machine.
Must be able to lift, carry, and/or push articles weighing up to 2 0 lbs.
This job opportunity requires a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse.

Responsibilities

Coordinate and conduct an average of 3 site reviews per week to meal sites where meals are served to ensure compliance, quality, and proper service.
Visit sites regularly to collect documentation and provide onsite technical assistance.
Review and evaluate site paperwork, providing direct feedback and technical assistance to staff to ensure proper procedures are followed.
Maintain accurate program records, files, and monitoring documentation
Prepare program spreadsheets and reports as directed by the Team Lead and Associate Director
Identify compliance risks and work proactively to correct issues
Participate in weekly progress meetings
Identify and visit outreach leads in Palm Beach County
Conduct pre-operational and recruitment visits
Support potential sites through enrollment stages
Assist in expanding Link2Feed implementation across sites.
Work logically and collaboratively with site staff across diverse locations while maintaining clear communication with the FLIPANY team and supervisors.