Part Time Financial Assistant

The City of Elkhart•Elkhart, IN

4d•$18 - $20•Onsite

About The Position

The Purchasing / Financial Assistant provides part-time administrative and financial support to the Police Department. Responsibilities include bookkeeping and accounting procedures, accounts payable and receivable, purchasing, auditing support, budget tracking, and monthly financial reporting. This position supports departmental compliance with City policies and the State Board of Accounts.

Requirements

Graduation from an accredited high school or equivalent.
Bookkeeping and accounting experience.
Experience with bookkeeping, accounting and auditing software
Detail-oriented with strong organizational skills and ability to multi-task.
Knowledge of bookkeeping and accounting procedures.
Ability to operate office equipment: computer, 10-key calculator, and copy machine.
Must know how to operate computer programs such as Microsoft Word, Excel and Outlook and learn to operate the City’s INCODE System.
Knowledge of confidential information management.
Skilled in communicating, decision-making, and following instructions.
Normal vision with or without corrections.
Ability to work with a pleasant personality and with all types of people
Ability to physically perform tasks listed above with or without accommodation

Responsibilities

Prepares purchase requisitions, claims and maintains vendor files.
Receives all merchandise checking quantities and quality.
Records all financial transactions, prepares monthly reports of financial conditions.
Provides documentation of budgetary conditions.
Maintains the department’s compliance with the State Board of Accounts.
Analyzes monthly financial reports from the Controller verifying department’s correct balances.
Records and processes account receivables.
Processes petty cash transactions and maintains petty cash fund.
Orders and maintains inventory of supplies for department.
Retains files of maintenance contracts, rental agreements, etc.
Assist in preparing the Department’s Operational Budget.
Maintains a working relationship with all divisions of the department and other City departments.
Ability to provide accurate records of department’s financial condition.
The ability to see that assignments are carried out in an efficient manner and time frame with minimal errors, keeping the department in compliance with the budget and the State Board of Accounts.
Maintain Maintaining a working relationship with sales representatives and suppliers.
Cross train with department payroll specialist.
Assist with payroll records, timekeeping data, resolve discrepancies, manage accurate record of employees’ paid time off.
Assist with year-end processing
Comply with all city and department policies and procedures.
Comply with all federal state and local laws and regulations pertaining to payroll and purchasing.
Perform other duties as assigned by the supervisor.