Part-Time Office Manager

ProDriven Global Brands•West Middlesex, PA

31d•Onsite

About The Position

The Office Manager is responsible for overseeing the day‑to-day operations of the West Middlesex office and providing administrative support to the Human Resources function. This role ensures a well‑organized, welcoming, and efficient office environment while also supporting HR operations and employee experience. The ideal candidate is highly organized, proactive, and comfortable interacting with employees, vendors, visitors, and building management. This role is a part-time position requiring on-site support 3 days a week totalling about 15-20 hours.

Requirements

HS/GED degree required
1 ~ 3 years of general office administration, office management, or HR support experience required
Intermediate level Microsoft Outlook, Word, PowerPoint skills
Intermediate level Microsoft Excel skills
Strong organizational and time‑management skills with the ability to manage multiple priorities.
Excellent verbal and written communication skills.
Customer‑service mindset with the ability to work effectively with employees, vendors, and visitors.
Comfortable working independently and proactively identifying needs before they arise.
Ability to maintain confidentiality and handle sensitive information with professionalism.

Responsibilities

Serve as the primary point of contact for all office related needs, ensuring a collaborative and professional office environment.
Maintain inventory of office supplies and equipment; order, restock, and track usage as needed.
Partner with property management to address facility issues, maintenance needs, repairs, and general building inquiries.
Coordinate with vendors (cleaning services, equipment repair, supplies, deliveries, etc.) to ensure high-quality service and timely resolution of issues.
Collect, sort, and distribute incoming mail.
Maintain a clean, organized, and welcoming office environment, including shared spaces and meeting rooms.
Partner with the West Middlesex Events Committee to support and execute in‑office events, celebrations, and engagement activities.
Coordinate logistics such as event setup, supplies, catering arrangements, and communication materials.
Contribute to a positive office culture by helping create a welcoming, inclusive environment for all employees.
Support digital file management, including scanning, uploading, and electronic filing to maintain accurate employee records.
Assist with I‑9 documentation, ensuring timely collection, verification, and compliance with federal requirements.
Assist with general HR tasks as needed.
Performs other duties as assigned within the scope of responsibilities and requirements of the job
Performs Essential Job Functions and Duties with or without reasonable accommodation