Part-Time Intake Specialist

Florence School District 1•Florence, SC

About The Position

Under occasional supervision, performs secretarial and clerical duties of moderate variety and complexity to maintain effective and efficient office operations. To assist and manage clerical tasks for the principal so that maximum time may be devoted to administrative tasks concerned with operating a school.

Requirements

Requires High School Diploma, preferred vocational/technical diploma in business administration, secretarial science or related field supplemented by one to two years of secretarial experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Must be able to type rapidly and accurately.

Responsibilities

Composes and/or types memos, letters and reports for the signature of supervisor.
May take and transcribe notes and/or meeting minutes.
May perform receptionist duties by answering the telephone, screening callers, and greeting, announcing or routing visitors.
Performs general clerical and secretarial functions, including but not limited to typing, copying and filing documents, processing various forms and applications, collating materials, scheduling appointments and maintaining supervisor's calendar, maintaining records and files, processing mail, ordering supplies, etc.
Researches, gathers and organizes pertinent data as needed from files and documents in the office or other sources for supervisor's use.
Receives and responds to inquiries and concerns from the public; refers problems to appropriate staff person for resolution.
Attends and/or makes arrangements for meetings or special events as requested.
Assists supervisor and other staff persons with special projects as assigned.
Uses a computer to record and retrieve information and to prepare reports, documents and correspondence. Updates and maintains the database.
Receives, reviews, prepares and/or submits various records and reports including invoices, requisitions, change orders, travel forms, budget documents, expenditure request forms, payroll records, financial reports, meeting agendas and minutes, special and routine reports, inventory reports, memos, correspondence, etc.
Operates a variety of equipment such as a computer, printer, typewriter, copier, fax machine, recording equipment, binding machine, folding machine, paper shredder, audio-visual equipment, calculator, telephone, etc.
Makes arrangements for office equipment maintenance and repair as needed.
Interacts and communicates with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, student aides, students, parents, outside government/business/community agencies, sales representatives, service / repair persons, and the general public.
Performs related duties as required.