Part Time HR Generalist & Assistant to Office Manager

Charisma Media • Lake Mary, FL

12h • $20 - $23 • Onsite

About The Position

The HR Generalist and Assistant to Office Manager plans and coordinates recruiting and hiring strategies relating to all phases of staffing activity and office needs by performing the following duties personally, as approved by the Office Manager and Chief Financial Officer.

Requirements

• Must be a high school graduate
• Prior recruiting or HR experience preferred
• Experience coordinating multiple priorities
• Strong attention to detail and follow-through required
• Strong written and verbal communication skills in English
• Ability to understand management needs and translate them into effective recruiting outcomes
• Ability to read, analyze, and interpret government regulations and legal documents
• Ability to respond to inquiries from employees, customers, and external agencies professionally
• Ability to write clear policies and procedures
• Ability to present information effectively to management and other audiences
• Ability to type at least 60 words per minute
• Proficient in Excel, Word, the internet, 10-key, and data entry
• Ability to sit for extended periods
• Must be able to lift and carry up to 50 lbs of office materials
• Agrees with and supports Charisma Media’s mission, beliefs, and values

Responsibilities

• Partners with department supervisors to identify staffing needs and implement recruitment strategies
• Coordinates and executes all phases of the recruiting and hiring process
• Sources candidates through job boards, social media, churches, colleges, and other recruitment channels
• Screens, interviews, tests, and evaluates candidates; provides recommendations to hiring managers
• Manages candidate communications throughout the hiring process
• Tracks, logs, and maintains all applications and resumes within the Applicant Tracking System
• Reviews applications to determine fit; routes qualified candidates to department managers
• Conducts reference checks during the final stages of hiring
• Prepares and processes offer letters, new hire paperwork, and onboarding materials
• Maintains and updates recruiting resources and employment records
• Administers Form I-9 and W-4 documentation for new hires
• Prepares personnel change notices for payroll processing
• Coordinates exit interviews for resignations and terminations as needed under the direction of the Office Manager
• Under the direction of the CFO, coordinates annual Open Enrollment, including employee communications, benefit enrollment support, invoice reconciliation, and submission for payment
• Tracks leaves of absence and responds to employee benefit-related inquiries
• Assist the Controller with 401(k) administration by tracking eligible employees and coordinating enrollment meetings
• Under the direction of the CFO, perform light accounting tasks, including tracking corporate purchases and entering transactions into QuickBooks
• Assist the Office Manager with onboarding new employees and general office operations
• Answer and manage the company’s main phone line, directing calls to the appropriate departments
• Receive, log, and track incoming deliveries and packages
• Greet and assist visitors, ensuring a welcoming and professional front office experience
• Coordinate employee anniversaries and recognition programs, including purchasing awards and tracking birthdays and celebrations
• Assist with company events and other HR or office-related projects as needed
• Provide administrative support to the Office Manager and complete additional assigned tasks
• Cross-train and support additional administrative duties as needed

Benefits

• Paid vacation - Part-time employees receive 1 week of vacation after a year of consecutive employment, 2 weeks after 5 years, and 3 weeks after 15 years.
• Holiday Pay - 4 hours of pay for holidays after 5 years of employment.
• 401(k) Benefit - Eligible after one year of employment and working at least 1,000 hours per year.
• Annual Christmas bonus - Bonuses based on years of service.
• Continuing Education - Corporate Partner with Regent University, which provides a 20% discount on tuition to study online toward a degree.
• Employee Recognition Program - Through bonuses, incentives, plaques and awards.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees