Part-Time Engagement Assistant

USTA National Tennis Center•Lake Nona, FL

27d•$20 - $23•Hybrid

About The Position

The part-time Coach Engagement Assistant provides operational and creative support to the USTA Coaching team. This role is responsible for the day-to-day management of the USTA Coaching content calendar, the administrative execution of email and digital campaigns, and the coordination of cross-functional workflows with Marketing, Social Media, and PR teams. The primary goal is to ensure that all engagement initiatives are delivered on time, with high quality, and in alignment with the department's strategic KPIs.

Requirements

Minimum of 2 years of experience in an administrative assistant, project coordinator, or similar role.
Strong organizational and project coordination skills
Excellent written and verbal communication skills
Ability to manage multiple requests and stakeholders simultaneously
High attention to detail and follow-through

Responsibilities

Project Intake & Coordination Serve as the first point of contact for all incoming marketing requests related to USTA Coaching
Manage and maintain a centralized USTA Coaching marketing request intake system
Ensure requests are complete, clear, and aligned with established timelines and standards before submission to Marketing
Creative Brief Coordination: Draft and track creative briefs for the Marketing and Creative teams to ensure timely production of campaign assets.
Editorial Quality Control: Serve as the first line of defense for editorial standards, ensuring all external communications are accurate, on-brand, and accessible.
Timeline Tracking: Utilize project management platforms to monitor timelines and ensure all deliverables meet established deadlines.
Assist with tracking and managing invoices and expense reports while maintaining organized records.
Approval Process Management Coordinate the end-to-end approval process across Marketing, business representatives, and other stakeholders
Track approvals, feedback, and revisions to ensure timely sign-off
Prepare content and materials for final review and approval by Managing Director and Head of Business Development, USTA Coaching
Go-To-Market (GTM) Support Support GTM planning and execution for marketing initiatives related to coach engagement
Maintain timelines, launch calendars, and deliverables for campaigns and initiatives
Ensure GTM plans are communicated clearly across teams