Part-Time Engagement Assistant
USTA National Headquarters•Orlando, FL
•$20 - $23•Hybrid
About The Position
The part-time Coach Engagement Assistant provides operational and creative support to the USTA Coaching team. This role is responsible for the day-to-day management of the USTA Coaching content calendar, the administrative execution of email and digital campaigns, and the coordination of cross-functional workflows with Marketing, Social Media, and PR teams. The primary goal is to ensure that all engagement initiatives are delivered on time, with high quality, and in alignment with the department's strategic KPIs.
Requirements
- Minimum of 2 years of experience in an administrative assistant, project coordinator, or similar role.
- Strong organizational and project coordination skills
- Excellent written and verbal communication skills
- Ability to manage multiple requests and stakeholders simultaneously
- High attention to detail and follow-through
Responsibilities
- Serve as the first point of contact for all incoming marketing requests related to USTA Coaching
- Manage and maintain a centralized USTA Coaching marketing request intake system
- Ensure requests are complete, clear, and aligned with established timelines and standards before submission to Marketing
- Draft and track creative briefs for the Marketing and Creative teams to ensure timely production of campaign assets.
- Serve as the first line of defense for editorial standards, ensuring all external communications are accurate, on-brand, and accessible.
- Utilize project management platforms to monitor timelines and ensure all deliverables meet established deadlines.
- Assist with tracking and managing invoices and expense reports while maintaining organized records.
- Coordinate the end-to-end approval process across Marketing, business representatives, and other stakeholders
- Track approvals, feedback, and revisions to ensure timely sign-off
- Prepare content and materials for final review and approval by Managing Director and Head of Business Development, USTA Coaching
- Support GTM planning and execution for marketing initiatives related to coach engagement
- Maintain timelines, launch calendars, and deliverables for campaigns and initiatives
- Ensure GTM plans are communicated clearly across teams
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
