Part time Coach Education Project Associate

USTA National Headquarters•Orlando, FL

6d•$18 - $22

About The Position

The Part-Time Coach Education Project Coordinator plays a vital role in supporting the organization’s broader coach education initiative by performing, handling, and executing all logistical and administrative tasks for Coach Fundamentals & Play Facilitator Workshops. These tasks include coordination of pre- and post-workshop efforts, stakeholder communication, contracts, invoices, and expense reports to ensure seamless workshop execution. By fulfilling these responsibilities, this position ensures that coaches receive high-quality training and resources, helping them enhance their skills and better serve their players. The expected range for the base salary for this position is $18- $22. Schedule is Monday through Friday. Aproximately 28 hours a week.

Requirements

Minimum of 3 years of experience in an administrative assistant, project coordinator, or similar role.
Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite.
Exceptional organizational and multitasking skills, with the ability to prioritize and meet deadlines.
Strong attention to detail and commitment to accuracy.
Ability to document workflows, processes, and procedures clearly and effectively.
Excellent problem-solving and critical-thinking skills to handle logistical challenges.
Strong written and verbal communication skills for engaging with participants, stakeholders, and team members.
Positive, proactive approach to teamwork and collaboration.

Nice To Haves

Experience in event coordination, program administration, or educational settings is a plus.

Responsibilities

Coordinating pre-and post-workshop logistics, documentation, and stakeholder communication.
Create and maintain Section-specific Google Folders with essential documents (e.g., marketing materials, tracking sheets, templates).
Collaborate with Section representatives to secure workshop dates and post-registration details on the National calendar.
Monitor registrations, update tracking documents, and notify relevant stakeholders.
Select and coordinate Coach Developers (CDs) for workshops, including travel and accommodations.
Organize logistics, including equipment, lunch, snacks, name tags, and check-in desk needs.
Send participants access instructions to the Coach Learning Center (CLC) and respond to email inquiries.
Draft and distribute "Know Before You Go" communication to participants.
Prepare and share participant rosters with CDs.
Maintain CD-specific Google Folders with updated templates, policies, and expense reports.
Archive workshop rosters and photos and send "Thank You" emails to participants.
Update participant records in the CLC, verify Safe Play Approval, and issue Records of Completion.
Track, process, and archive CD invoices and expense reports.
Develop, update, and maintain clear documentation of workflows for workshop planning and execution.
Identify inefficiencies in workflows and collaborate with the team to implement improvements.
Support contract management, ensuring accuracy and timely processing.
Assist with tracking and managing invoices and expense reports while maintaining organized records.