Part Time - Bryce Jordan Center Administrative Support - A&BS

Penn State University • University Park, PA

177d • Hybrid

About The Position

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements. The successful candidate will be responsible for greeting customers, providing information, and referring as appropriate. They will screen and process routine telephone communications, mail, and requests, schedule and maintain calendars of appointments, meetings, travel itineraries, etc. Additionally, they will coordinate travel arrangements, make reservations, and process reimbursements. The role also involves maintaining files and databases, assembling and formatting data to create simple reports, preparing documents, meeting materials, and correspondence, updating and making routine changes to web pages, and maintaining confidential and sensitive information and materials. Other responsibilities include recording and distributing meeting minutes, composing and editing written communication, maintaining inventory and ordering/purchasing office supplies, arranging for equipment maintenance, processing work orders for facilities repairs/needs, coordinating onboarding sessions for all part-time new hires, processing all paperwork in accordance with U.S. Policies and PSU procedures, and creating BJC badges. The hours on this position vary greatly from week to week and can range from 0 to 20.

Requirements

• High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

Responsibilities

• Greet customers, provide information and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data to create simple reports.
• Prepare documents, meeting materials, correspondence.
• Update and make routine changes to web pages.
• Maintain confidential and sensitive information and materials.
• Record and distribute meeting minutes.
• Compose and edit written communication.
• Maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs.
• Coordinate onboarding sessions for all part-time new hires; process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
• Maintain records and files on all employees; create employee reports for department supervisors; assist with wage terminations, rate increases, and job additions.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED