Part-Time Athletic Office Assistant

Saline Area Schools • Saline, MI

408d • $40,560 - $40,560

About The Position

The Part-Time Assistant of Athletics Operations at Saline Area Schools provides essential administrative support to the Director of Athletics. This role involves managing student-athlete eligibility, coordinating transportation for athletic events, processing payments, and ensuring compliance with district policies. The assistant will also maintain departmental records, assist in scheduling events, and serve as a liaison with outside organizations.

Requirements

• High school diploma or GED.
• Experience with Microsoft PowerPoint and Excel.
• Strong writing skills.
• Basic management skills.
• Time management skills.
• Knowledge of office management procedures.

Nice To Haves

• College level coursework in sports management and coaching is preferred.

Responsibilities

• Responsible for the first layer of student-athlete eligibility.
• Coordinates transportation to away athletic contests.
• Processes payments for contest workers through Arbiter.
• Works with the athletic trainer to ensure all student-athletes have completed medical clearance for participation.
• Manages the day-to-day financial operations of the Athletic Department, including processing invoices and deposits, management of student-activity accounts, and invitational and tournament fees.
• Assists with any department files or records, including collecting and collaborating travel forms for any athletic field trips.
• Prepares, copies, and distributes notices, memoranda, or other correspondence regarding athletic activities, events, or other matters.
• Assists in coordinating athletic department activities and functional responsibilities related to subject areas over which the athletic department has oversight.
• Attends athletic department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in maintaining the daily/weekly/monthly calendar of the Director of Athletics for coordinating work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling department events and activities, and maintaining the calendar of department events.
• Assists in maintaining documents, files, and records for providing up-to-date reference and audit trail for compliance.
• Answers telephone calls and provides information and assistance to callers.
• Serves as liaison with outside organizations related to department activities and work.

Benefits

• Flexible schedule

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED