PART-TIME AQUATIC CENTER ADMIN ASSISTANT

City Of Tupelo•Tupelo, MS

12d•Onsite

About The Position

SUMMARY: Assists the Aquatics Director in coordinating and managing all operations of the Administrative Office of the Tupelo Aquatic Center. Performs general clerical duties including acting as receptionist, filing, scheduling, and general office work. Answer citizen concerns in person or by telephone; enters data to prepare and processes correspondence and reports as directed; prepares meeting minutes. Receipts for funds and/or perform other tasks as directed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Handle registration of participants and assists in the Department activities, including recreational and competitive programming, special events, swim meets, and other opportunities. Receipts and collects generated revenue money. Prepare and provide some correspondence, forms, replies, reports and documentation as required for communication. Handles large phone system for information and questions. Enters all participants and events into computer programs. Greet customers while providing information about the opportunities available. Must be able to give facility tours. Must be available to work flexible hours, including evenings, weekends, and holidays. Perform opening and closing procedures of the Tupelo Aquatic Center. Assist in facility set-up for all aquatic programs, events, meetings, and meets. Other duties as assigned. SUPERVISORY DUTIES: None

Requirements

High School Diploma or GED; one to two years related experience and/or training; or equivalent combination of education and experience.
Must be computer literate in the areas of Microsoft Office.
Ability to read, analyze, adapt, interpret policy and institute policy, as well as illustrating superb communication skills and monitoring, investigating and solve of customer problems.
Ability to perform mathematical calculations including addition, subtraction, multiplication, division, percentages fractions, discounts, interest, and commissions.
Understand and apply basic accounting principles and practices.
Ability to maintain mental capacity, which permits making sound decisions and using good judgment
Ability to interpret instructions and refer problems to appropriate areas.
Valid drivers license.

Responsibilities

Handle registration of participants and assists in the Department activities, including recreational and competitive programming, special events, swim meets, and other opportunities.
Receipts and collects generated revenue money.
Prepare and provide some correspondence, forms, replies, reports and documentation as required for communication.
Handles large phone system for information and questions.
Enters all participants and events into computer programs.
Greet customers while providing information about the opportunities available. Must be able to give facility tours.
Must be available to work flexible hours, including evenings, weekends, and holidays.
Perform opening and closing procedures of the Tupelo Aquatic Center.
Assist in facility set-up for all aquatic programs, events, meetings, and meets.
Other duties as assigned.