Part Time Administrative Support Assistant- Park & Recreation Department

County of Mecklenburg, NC • Huntersville, NC

3d • $20 • Onsite

About The Position

Mecklenburg County Park & Recreation is excited to add a Part Time Administrative Support Assistant to the team at David B. Waymer Recreation Center! This position will be a front-facing customer service role and will assist with front desk operations, such as greeting all patrons, responding to customer inquiries, and performing daily cash-handling/accounting procedures. In addition, the incumbent will assist in managing reservations/bookings of our facility for special events, giving tours of the facility, processing memberships, and creating marketing materials and signage for the facility. The selected candidate will occasionally serve as Manager on Duty. This part-time position will work up to 29 hours per week, which will include daytime hours, evenings, rotating weekends, and holidays based on business/facility needs.
By applying to this position, you are eligible to be considered for a similar role, in which you meet the minimum qualifications for, at other Park and Recreation locations should they become available. If you are looking to grow in your career, or transition laterally into a new role, don't miss this opportunity to apply!

Requirements

• Minimum of two (2) years of administrative experience
• High School Diploma or equivalent
• May require a valid North Carolina or South Carolina Driver’s License and County Driving Privileges
• Data entry
• Proficient in various computer applications including Microsoft Office Suite
• Administrative and clerical procedures and systems using various computer applications, managing files and records
• Principles and processes for providing customer and employee services
• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Customer service
• Coordination and organization
• Judgment and decision making
• Time management
• Adaptability: Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
• Building Trust: Interacting with others in a way that gives them confidence in one’s intentions and those of the organization
• Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive.
• Stress Tolerance: Maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and to the organization
• Building Customer Loyalty: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty
• Managing Work: Effectively managing work time and resources to ensure that duties are completed efficiently

Nice To Haves

• Exceptional written and verbal communication skills
• Experience in managing facility reservations

Responsibilities

• Provide administrative support to internal departmental staff
• Respond to inquiries and resolve administrative issues that may arise
• Prepare written correspondence such as memos, forms and emails
• Create, maintain, organize, and enter information into databases and use various computer applications
• Operate office equipment, fax machines, copiers, or phone systems and arrange for needed repairs
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material
• Operate mail systems and coordinate the flow of information, internally or externally
• Schedule, confirm and maintain meetings, events, and schedules
• Compose, type, and distribute information such as meeting notes, agendas, and general information

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees